Mistral Ai
Hiring now
Workplace Operations Manager
On-site · Palo Alto, California, United StatesFull-timeUpdated 6 weeks ago
Mistral Ai
ApplyMistral Ai
Hiring now
On-site · Palo Alto, California, United StatesFull-timeUpdated 6 weeks ago
Mistral Ai
ApplyMistral provides full-stack AI solutions: from frontier models to developer tools, applications, and compute. We partner with enterprises tackling the hardest problems across high-stakes industries like finance, manufacturing, defense, healthcare, and the public sector, co-creating customized AI systems that they can run on their terms.
We are a dynamic, collaborative team passionate about AI and its potential to transform society. Our diverse workforce thrives in competitive environments and is committed to driving innovation. Our teams are distributed between Europe, North America, Asia and the Middle East. We are creative, low-ego and team-spirited.
Role Summary
As Workplace Operations Manager based in our Palo Alto office — Mistral's North America HQ (~11k sq ft in Downtown Palo Alto) — you'll own the day-to-day operations and overall office experience. You'll manage vendors, run employee engagement events, coordinate onboarding, and serve as a culture champion. Reporting to the Office Management Lead AMER/APAC, you'll also support regional programs and initiatives, with a path to grow into a right-hand role for the broader AMER/APAC workplace strategy.
What You Will Do:
Daily Office Operations — daily inspections, mail/packages, facilities & building management, food/snack/beverage programs
Vendor & Facilities Management — vendor relationships & contracts, maintenance/repairs, evaluation cadence
Employee Experience & Onboarding — new hire desk setup/equipment/onboarding, swag programs, first point of contact for employee questions
Event Programming & Culture — all-hands, holiday parties, team offsites; building an attendance/engagement strategy
Who You Are:
4+ years in Office Management or Workplace Operations (startup/scale-up a plus)
Tech-savvy: Google Workspace, Slack, Notion, ticketing systems
Experience with access control & visitor management systems
Exceptional organizational, communication, and interpersonal skills
Service-oriented, proactive, discreet, with a positive can-do attitude
Experience with workplace/space utilization data (Excel, Tableau, Power BI)
Experience with office build-outs, relocations, or renovations
We offer a comprehensive benefits package designed to support your well-being, growth, and work-life balance. Benefits vary by country and may include healthcare coverage, parental leave, retirement plans, relocation support, wellness programs, meal and transportation allowances, and other location-specific perks.
For the most up-to-date details on benefits available in your location, please refer to our Benefits page.
Your privacy matters to us. You can learn more about how we handle your personal data in our Applicant Privacy Policy.