Sr. Admin Officer, Administration

Key Areas of Responsibilities

- HR Coverage:

• Payroll & Corporate Pension process - work with ADP service provider and perform full spectrum of monthly payroll function, reconciliation, severance pension, social insurances and year-end tax refunds and prepare journal reports as required

• Coordinate New Joiner/ Leaver HR processes and act as key point of contact between regional and local office in regard to HR Management

• Handle job postings and manage communication with external agency, schedule interviews and coordinate other logistics

• Delinquency and crime check with KOFIA, KRX and handle working permit matter when applicable

• Arrange annual statutory trainings and KOFIA training for license holders

• Manage labor-management council held every quarter and HR policy updates in accordance with Korean labor law

• Assist in guiding staff member throughout the HR performance management and goal setting process

• Ensure proper filing management is in place for all personal documentation, while maintaining a systematic candidate database/ tracker

• Work closely with HR members on ad-hoc projects as assigned

• Provide general administration support to the HR team as required

- Admin Coverage:

• Oversight of all office administrative works

• Support company overall insurances renewal process

• Annual medical check-up arrangement

• Assist in preparing and maintaining organisation charts

• Petty cash management and arrange corporate card issuance and termination

• Vendor management and handle invoice payments for vendors and office rent, maintenance etc.

• Office maintenance (relocation, renovation, cleaning)

• Arrangement of charity (volunteer) activities and year-end events

• Support ad-hoc tasks for local office and administrator back up when needed

Requirements

• Degree qualified, preferably in Human Resources, Communications or Translation related

• Ideally with 10+ years of HR admin and ADP Payroll experience within agencies or financial institutions

• Solid business acumen and cultural sense gained from sizeable complex organisation

• Highly proficient (close to native) in spoken and written English

• Intermediate to advanced Microsoft skills especially in Excel and PowerPoint

• Enthusiastic, proactive attitude and a good team player

• A proactive self-starter, with the ability to meet tight deadlines

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