JOB SUMMARY
Directly responsible for project success by managing client relations, achieving positive financial results, while carefully following company requirements and contractual obligations. Is ultimately responsible for all project management roles and responsibilities.
The Sr. Project Manager is expected to:
- Demonstrate mastery of skills, role, and responsibility of the Project Manager position.
- Manage and deliver a project successfully from beginning to end, within budget, on schedule, meeting high quality standards, and to the client’s satisfaction.
- Possess solid negotiation and conflict resolution skills.
- Be proficient in all aspects of Procore.
- Perform with a high level of attention to detail and work in a team environment.
- Perform light physical activities such as frequently walking the jobsite and climbing stairs.
- Provide direct oversight and mentoring of the Project Engineer, Assistant Project Manager and Project Manager assigned to the project (as applicable) and is directly responsible for successful performance of their duties.
- Work as the project needs dictate.
As a salary-exempt associate primarily stationed at the jobsite office, working hours may fluctuate from week to week (including some work after hours, on weekends or during holidays). The salary is intended to compensate for all hours worked.
The position is also intended as a training ground for individuals to gain the experience and knowledge required to become a Project Executive.
RESPONSIBILITIES
PRECONSTRUCTION
- Willingly participate in preconstruction efforts as directed by Sr. leadership. Including but not limited to:
- Bid solicitations
- Quantity surveys and takeoffs
- Site surveys and logistics planning
- Scope review and bid leveling
- Safety planning
- Scheduling
- General conditions estimate
FINANCIALS
- Review project proposals or plans to determine time frame, financial objectives, staffing requirements, and allotment of available resources during various phases of the project.
- Has strong understanding of general conditions cost and 2-16 divisions and can write thorough scopes of work for each division.
- Manage buyout process from Precon Dept turnover to execution of all subcontracts.
- Negotiate subcontractor schedule of values (SOV) to ensure that they include a high level of detail, align with the project schedule, and to ensure KL and client’s best interest are served.
- Demonstrates expertise of all facets of the KL monthly financial reporting process.
- Primary responsibility for:
- Project team performance of monthly updates on job to date costs, change orders, pending costs, financial risks, etc. to ensure accuracy via a balanced Indicated Outcome Report (IOR) and Pending Matters Report (PMR).
- Subcontractor and owner pay requisitions are produced accurately and timely by KL SOP deadlines (Monthly Accountability Calendar).
- Maintain tight control over the change management process, utilizing Procore’s Change Events tool to track and process potential cost items.
SCHEDULING
- Primary responsibility to ensure project schedules are created and updated in accordance with KL SOP and prime contract requirements.
- Possesses a thorough understanding of P6 schedule activities, logic, and durations.
- Forecast possible issues/pitfalls and identify opportunities to improve performance and the overall outcome of the project.
QUALITY CONTROL/BBB
- Possess thorough understanding of KL’s Building Better Buildings Program (BBB).
- Ensure that all project team members have a clear understanding of roles, assignments, and responsibilities related to the BBB program.
- Work together with the Project Manager and Sr. Superintendent to establish a clear plan and deadlines.
- Monitor team progress to ensure full compliance with the BBB program.
- Work closely with the Project Manager to support the efforts of field staff in holding subcontractors accountable to their requirements and responsibilities to the BBB program. Ensure follow through with notices and backcharges as warranted.
SAFETY/SECURITY/CLEANLINESS
- Possess a thorough understanding of KL’s Health and Safety Program. Relentlessly enforce all requirements to ensure compliance with jobsite safety and security.
- Always be alert and aware of safety conditions and associated risks.
- Work closely with the Project Manager to support the efforts of field staff and safety personnel by enforcing KL SOP regarding jobsite safety and cleanliness.
- Hold subcontractors accountable to performing daily cleanup and contributing to composite cleanup efforts as required by contract.
- Ensure follow through with notices and backcharges as warranted.
ADMINISTRATION & COORDINATION
- Assist leadership with preparation/presentation of the Business Evaluation Tool Meeting (BET).
- Thoroughly review and understand the terms in the prime contract agreement and how they apply to each situation that may arise (e.g., order of precedence, change orders, RFI/Submittals response time, claims for time extension, liquidated damages, etc.)
- Conduct Legal Dept Review to ensure complete understanding of prime contract.
- Work together with project leadership to establish work plan, budget and staffing for each phase of project and arrange for assignment of project personnel.
- Coordinate and conduct Project Setup Meeting with all required participants to ensure a smooth and timely project start.
- Manage the Master Compliance Tool to ensure all COIs, Bonds, OCIP/CCIP, etc. paperwork is up to date and that no subcontractors start working on-site until all requirements are met.
- Assume direct oversight and responsibility of downstream direct report’s administrative responsibilities, including, but not limited to: RFI’s, Submittals, Drawings, and Meetings management in Procore.
- Work closely with Safety Dept. to effectively manage safety per KL Health and Safety Program from commencement through completion.
- Work closely with Lead Superintendent to coordinate all QC efforts to ensure full compliance with KL’s Building Better Buildings Program.
STAKEHOLDER RELATIONS
- Build effective relationships with customers, design team, subcontractors, suppliers, and user groups that reflect and support company core values and meets or exceeds the customer’s expectations.
- Continuously maintain client relationships with the goal of repeat, profitable business.
- Establish and maintain a collaborative and cooperative relationship with design team.
- Effectively manage trade partner relationships to ensure fairness, accountability and to foster a teamwork environment.
CLOSEOUT
Responsible for direct oversight and coordination of the following:
- Establish a comprehensive list of closeout documents required by each subcontractor and the project as whole (warrantees, guarantees, as-builts, O&M manuals, etc.)
- Secure all closeout documents. Organize into a complete package as required by ownership, either electronic, hard copy, or both.
- Coordinate and document owner commissioning and training on operation of all systems, equipment, etc.
TRAINING AND DEVELOPMENT
- Foster effective team-building through recognition, capitalizing on team member strengths, and improving on weaknesses.
- Encourage and facilitate Positive Workplace Committee (PWC) team building events.
- Effectively manage, mentor and train direct reports.
- Lead and conduct weekly One-on-One meetings with downstream direct reports.
- Willingly and actively participate in all mandated role specific and corporate trainings.
- Establish clear goals and meet agreed upon deadlines with supervisor during annual performance review.
- Proactively assist with on-boarding/training opportunities for new hires in a similar role.
- Participate in company activities and functions whenever possible.
- Actively participate in industry, client, and community relations to enhance company image.