Senior Facilities Coordinator - 10 Month Contract

The Opportunity:

Onex is currently seeking to hire a Senior Facilities Coordinator for our Toronto offices for a contract term of approximately 10 months. In this role you will be responsible for facilities management and office services across our two offices in Toronto. On a daily basis you will liaise and work with internal stakeholders and external service providers, ensuring an efficient, productive and safe work environment. As a member of the Corporate Services Team, you will provide leadership and input to facilities, hospitality and operational best practices, identifying procedures, processes and technologies to drive efficiencies and deliver an exceptional employee experience. The corporate title for this position will be commensurate with experience.

This position reports to the Manager, Corporate Services, based in New York.

Key Responsibilities:

Operations & Office Services

• Plan and implement corporate and departmental initiatives, policies and procedures for the Toronto offices.
• Plan, coordinate and direct a broad range of services to ensure operational efficiency that will positively impact employee productivity and satisfaction.
• Drive process improvements and leverage technology to optimize resourcing to meet future demand.
• Develop, manage and monitor regional budgets. Review and approve relevant expenditures ensuring accurate and timely payment of invoices.
• Help negotiate and oversee the procurement of office supplies and services including management of vendor relationships, invoice reconciliation and approval, and cost controls.

Facilities

• Execute and manage the implementation of regional space initiatives and other special projects as required in support of future workplace strategy planning and business objectives.
• Oversee facility management services including office moves, liaising with building management, monitoring and management of maintenance programs, management of vendor performance, as well as planning and coordinating activities to ensure a comfortable, safe and clean office environment for the benefit of staff and visitors.
• Troubleshoot and resolve technical or operational issues.
• Manage and maintain facilities-related technology platforms.
• Manage sustainability programs and initiatives.
• Manage all health and safety requirements including pandemic planning and coordination of annual First Aid / CPR and AED training.
• Participate as a key member of the Disaster Recovery and Business Continuity Planning team.

Candidate Profile:

Professional Characteristics

• Bachelor’s degree, preferably in business administration or a related field is required.
• 3+ years of facilities management experience in a similar role, preferably at a growing and fast-paced financial or professional services firm.
• Demonstrated experience in people leadership with a strong client service orientation.
• Proficient in all Microsoft Office tools, particularly Outlook, Word, Excel, and PowerPoint.
• Demonstrated ability to handle confidential and sensitive information in a manner that inspires trust and confidence.

Personal Characteristics

• Must have strong organizational and time management skills; detail oriented with the ability to see the big picture.
• Strong verbal and written communication skills with the ability to build rapport and trust with team members, executives and external service providers.
• Creative thinker with strong problem solving and decision-making skills.
• A self-starter with a sense of ownership who is adaptable, resilient and can work independently in a dynamic and fast paced environment.

Additional Information:

The expected base salary range for this position is C$70,000 - C$90,000 on an annualized basis.

All-in compensation may vary based on several factors, such as relative experience, education level attained, certification(s), geographical location, etc. to account for local market conditions.

This position is for a current vacancy.

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