Accounting & Administrative Assistant — start on the invoices, grow into the ledger
Our client is a growing property management company, hiring an Accounting & Administrative Assistant to sit at the front of how money moves through the business: the invoices that come in from vendors and contractors, and the paperwork that has to line up behind them.
The client has been unusually direct about what this role is. You will start by processing vendor and contractor invoices. That is the job on day one, and it stays the job until you have shown you are accurate. About a third of your week goes to property administration: document management, communication support, and keeping things moving between people.
What makes this worth applying for is what comes after. The client hires for intelligence, energy and the ability to learn quickly rather than for a résumé, and they train people up from the basics into full-cycle accounts payable and receivable, reconciliations, month-end support and property accounting. If you have no accounting experience at all and you learn fast, they want to hear from you. If you have years of it and you are willing to start at the foundation, they want to hear from you too, and they will pay accordingly.
Key Responsibilities
Invoice Processing — your primary task
- Process vendor and contractor invoices accurately and on time. This is the entry-point task and the one everything else is built on.
- Check each invoice against the supporting paperwork before it moves forward, and stop it when something does not line up.
- Keep invoice records complete, coded consistently and easy for somebody else to follow.
Accounts Payable and Accounts Receivable Support
- Assist with accounts payable and accounts receivable, making sure transactions are recorded correctly the first time.
- Help keep supplier and customer balances current, and flag anything that has been sitting too long.
- Support the allocation of incoming payments against the right invoices.
General Accounting Support
- Support general accounting data entry and keep the underlying files maintained and organised.
- Help prepare the routine schedules and supporting documents the accounting team relies on.
- Grow into bank and account reconciliations, month-end support and financial reporting as your accuracy is proven.
Property Administration — about a third of your time
- Handle document management for the properties under management: filing, naming, version control and retrieval.
- Provide communication support between internal teams, service providers and tenants.
- Coordinate the operational moving parts, chasing the missing document, signature or approval that is holding something up.
Communication
- Communicate clearly and professionally with internal team members and with external vendors or tenants.
- Keep the people who cannot see you working informed about what is done, what is stuck and what you need.
Where This Role Goes
This is not a static position. As you demonstrate accuracy, reliability and the ability to handle more complex work, the scope expands. That can include:
- Full-cycle accounts payable and receivable management across a property portfolio
- Bank and account reconciliations
- Financial reporting and month-end support
- Deeper property accounting: tenant billing, owner reporting and trust accounting
- Higher-complexity work as the business continues to grow and hire
Requirements
- Strong written and verbal English. You will be writing to suppliers and tenants, and clarity matters more here than polish.
- Real attention to detail. Invoice processing and accounting work have to be right every time, not most of the time.
- A genuine willingness to learn. You pick things up quickly, ask good questions and apply feedback the next time rather than the third time.
- Self-direction. You manage your own workload without needing somebody watching, and you say something early when a deadline is at risk.
- Willingness to start with the basics and earn your way into more complex responsibilities.
Preferred Qualifications
- Previous accounts payable, accounts receivable, bookkeeping or accounting-support experience. Welcome, and it will shorten your ramp-up, but genuinely not required.
- Property or real estate administration exposure: vendor management, tenant communication or property accounting.
- Familiarity with property accounting specifically: tenant billing, owner statements or trust accounts.
- A professional accounting qualification or part-qualification. The JD names CPA; an equivalent local credential is treated the same way.
- Experience working with an employer or client outside your own country.
Tools & Software
- Spreadsheets. Used every day, and the single most useful practical skill in this seat.
- Email and messaging for supplier and tenant contact.
- Shared document storage and folder discipline. Remote Raven runs on Microsoft Teams and OneDrive.
- The client's accounting system. Training is provided, and prior experience with any accounting package transfers.
What Makes You a Great Fit
- You are the kind of person who figures things out rather than waiting to be told every step.
- Your invoices are processed accurately and on time, every time.
- You write just as clearly to a vendor as you do in a spreadsheet.
- You see the basics as the foundation everything else is built on, not as something beneath you.
- You are ready to grow, and when the opportunity comes you have already done the work to be ready for it.
Benefits
What We Offer
- Up to $10/hour
- 100% remote work
- Full-time role
We hire for the long haul, so a steady track record of staying and growing always moves you up our list.
To apply:
Ensure your LinkedIn profile and resume are up-to-date and comprehensive (submit a comprehensive resume in English, PDF format), and complete the assessment in this link:
https://assessment.aptiveindex.com/s/7PMPRGii0Qjf
A quick note on how we will reach you: our recruitment team communicates primarily through Telegram, using the mobile number on your application and resume. Please make sure that number is active and registered on Telegram, since this is where screening and interview scheduling happen. If it is not registered yet, you can set it up right after you apply — it takes only a few minutes and keeps your application moving without delay.
By applying, you consent to being contacted via the contact information provided in your application for recruitment purposes only.
Because of the volume of applications we receive, we're only able to follow up directly with candidates whose experience closely matches this role. If you don't hear from us within 10 days, please know we genuinely appreciate your interest—and we'd welcome your application to future openings that may be a stronger fit. Thank you for considering Remote Raven, and all the best in your search.
A note on scheduling: initial interviews run in US Mountain Standard Time (MST) within a 3:00 AM – 1:00 PM MST window. We know that takes flexibility around the time difference, and we genuinely appreciate it.
