Project Manager (German fluent)

Role: Project Manager

Location: Remote working until further notice

A Little Bit About the Role:

The Project Manager is responsible for running creative and production processes and working alongside our existing talented Project Management team to drive a project from brief to delivery. Leading on projects while working with our dynamic teams across the business, our project managers successfully deliver projects following BTG+ ways of working.

What we want is a passionate, talented individual who can showcase their skills of managing multiple mid to high complexity projects. You should have meticulous attention to detail, understand the importance of the profitability of your projects for the agency and you will have proven yourself as a safe pair of hands on the day-to-day running of multiple prestigious projects.

What You'll be Doing:

GENERAL TASKS AND RESPONSIBILITIES:

• Have experience across various disciplines which can include one or more of the following: Digital, Technology, Film, CGI, Motion Design and/or Print projects across different sized accounts and across different time zones; from initial brief to final delivery (based on experience)

• Manage your team to deliver a wide range of deliverables from email marketing to website content

• Follow and implement the defined project management and production processes within BTG+ and with partners

• Handle multiple projects simultaneously and thrive in a fast-paced, deadline-driven environment 

• Face adversity, setbacks and negativity with a resilient mindset and attitude

• Embody the company values, instil these behaviours within all team members

• Drive continuous improvement through each step of the process and consult on process improvements

• Close off projects to set standards/requirements

• Willing to learn new platforms to work

• Managing client facing with high communication excellence and confident speaking to clients 
   

INITIATE & PLAN THE PROJECT:

• Serve as the point of contact to receive new briefs and manage the process of transforming unclear briefs into well prepared briefs where applicable  

• Manage the scoping, costing and planning of projects across different briefs 

• Work to the BTG+ Project Management Way of Working while executing projects 

• Identify stakeholders and create a communication plan to ensure each has access to the right level of information

• Set deadlines with partners and challenge unrealistic timelines to ensure workload is managed as per processes

• Create project plan and identify key milestones for each of the projects you are assigned

• Work closely with the Delivery Lead and Resource/Studio Manager to staff the project correctly based on the required deliverables and deadlines

• Identify risks and possible issues and create risk registers

• Work closely with the creative team to define a cost, scope and timeplan for the projects

• Prepare and run effective and structured client and team kick-off meetings
• Create and manage the delivery of project documentation.
   

MANAGE PROJECT EXECUTION, MONITORING AND CONTROL:

• Coordinate development and delivery among various project participants and stakeholders

• Prioritize and manage workload of the project team

• Develop comprehensive project plans that integrate AI workflows, ensuring every project is mapped out in detail

• Build partner relationship and ensure their needs and requirements are addressed, following BTG+ ways of working

• Monitor the progress of the project delivery within scope and budget with the planned resources

• Prepare status reports for the stakeholders and actively manage the project progress using weekly action points

• Follow the project management change control process for changes in scope, budget, timelines or resources

• Create and keep up to date all related project documentation to ensure compliance

• Proactively problem-solve, mitigate risks and plan for future issues

• Be accountable for the financial profitability of the project and actively manage cost overburn and time logged daily

• Ensure final deliverables are quality driven and comply to the design and production requirements and expectations

• Monitor utilization and output of team

• Participate in client facing meetings

What You'll Need:

• High English proficient level.

• Collaboration: Works well in a team, open to feedback, and values effective communication.

• Process Improvement: Adopts a process-driven approach and seeks continuous improvement.

• Creativity & Ambition: Brings curiosity, creativity, and drive to deliver innovative solutions.

• Attention to Detail: Ensures accuracy and quality in all deliverables.

• Project Management: Strong organisational and time management skills.

• Problem-Solving: Handles challenges effectively, focusing on client satisfaction.

• Experience: 4+ years managing projects successfully.

• Multitasking: Skilled at managing multiple projects and deadlines.

• Quality Control: Experienced in quality assurance processes.

• Software: Proficient in Microsoft Office, Zoom, Teams, and OMG (training provided).