Project Admin (Document Controller)

Responsibilities

• Assist site team with general administrative duties and processes.

• Maintain staff deployment lists, contact directories, and org charts.

• Prepare monthly site reports, manpower reports, and admin summaries.

• Receive, file, and distribute project documents.

• Maintain project files, registers, logs, and tracking lists.

• Ensure document version control, confidentiality, and security.

• Manage Project SharePoint and ISO filing system.

• Schedule project meetings and prepare minutes.

• Coordinate resources, inventory, and logistics (PPE, stationery, equipment, software).

• Set up staff biometrics, monitor attendance, and manage onboarding/offboarding.

• Support audits, inspections, and internal quality reviews.

Requirements

• Diploma in Business Administration or related field.

• 2–3 years’ experience in project administration, document control, or site admin (construction, engineering, or infrastructure preferred).

• Experience supporting project teams or technical departments.

• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).

• Familiarity with ISO filing systems and document control practices.

• Knowledge of biometric attendance and HR/admin tools.

• Experience with LTA InSight is an advantage.

• Strong organizational skills and attention to detail.

• Ability to maintain audit-ready documentation and version control.

• High integrity and sense of confidentiality.

At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!