Payroll Specialist

Responsible for the correct and timely preparation of the Company’s Payroll, maintaining payroll systems and processing paychecks according to schedule and in the correct amount. Their duties include consolidating information and entering data into payroll databases, calculating paycheck amounts and distributing funds to employee accounts.

A.      Supervises and coordinates the activities of clerks that are involved in the collection of timecards, data entry, the calculation and payment of the payroll.

B.      Responsible for the Payroll System complying to the Company’s policies as well as the Legal and Fiscal requirements.

C.      Supervises the calculation of Wages and Salaries, checking that overtime, vacation bonuses as well as the different bonuses and coupons are included. Also verifies the different deductions, such as taxes (ISPT, IMSS, INFONAVIT) as well as loans and other applicable discounts.

D.     Verifies that new hires and Employees that are no longer in the Company, as well as modifications such as changes in Departments, Promotions, and/or Salaries are properly authorized and then updated into the Payroll System.

E.      Oversees the preparation of weekly and annual earnings and tax reports, as well as the annual calculation of Profit Sharing, Vacations and Christmas bonuses.

F.       Supervises the payment of payroll, verifying undelivered checks, pay envelopes and bonuses. Handles payroll grievances by employees.

G.      Develops, Modifies and Maintains Standard Operating Procedures (SOP) of the Payroll Function.

H.      Payroll accounting and general ledger reconciliation; responsible for the accounting integration of payroll transactions into the general ledger. Prepares, reviews, and records payroll-related journal entries, ensuring the accurate allocation of payroll expenses by account, department, and cost center, as applicable.

I.         Performs monthly reconciliations between payroll reports, the general ledger, payroll-related balance sheet accounts, bank payments, and statutory liabilities. Investigates discrepancies, coordinates corrective actions, and ensures all payroll-related transactions are properly recorded and supported.

J.        Coordinates and executes payroll-related activities required for monthly, quarterly, and annual financial closing. Ensures timely preparation of payroll journal entries, accruals, reconciliations, account analyses, and supporting schedules. Provides accurate payroll expenses and liability information to the Accounting and Finance teams and supports the preparation of financial reports and annual payroll calculations.

Requirements

Education:

·         CPA Degree or related field.

·         3 to 5 years of experience in Payroll Administration.

·         Computer skills TRESS System and Microsoft office (Word, Excel, Power Point).

·         Excellent communication and people skills.

Preferred Knowledge & Training:

·         Problem Solving - Ability to find a solution for or to deal proactively with work-related problems.

·         Continuing training is required due to changes in tax laws.

Benefits

Benefits exceeding the law