Our client, headquartered in Fribourg, is urgently looking for a Paralegal for a 6 months CDD.
The job is fulltime and 100% onsite. 4 weeks of international planned travel per year to Europe and Africa (pro rated) is to be expected.
As Paralegal, you will be responsible for the centralization, operational coordination, and administrative management of the group's entities. You will support corporate governance activities, ensure compliance with legal and regulatory obligations, and provide legal support to internal teams in a multinational environment.
This role contributes to the effective management of the group's portfolio of companies (Entity Management) and the reliability of the group's legal information.
Main Responsibilities:
- Corporate Governance and Management of Corporate Bodies
- Board of Directors support
- Shareholders' General Meetings
- Board Committees
- Prepare governance documents:
- Meetings Minutes
- Agendas
- Board Packs
- Draft and finalize minutes and resolutions.
- Coordinate the validation and signing processes for documents (directors, shareholders, executives).
- Ensure the maintenance of corporate registers, in accordance with legal requirements.
- Maintain up-to-date documentation related to the Group's governance.
- Depending on the needs and legal resources of the various entities, the Company Paralegal's involvement may vary. However, they retain a central role in coordinating and centralizing legal and corporate information across the Group.
- Entity Management (Portfolio Management)
- Ensure the administrative and legal management of the Group's entities in multiple jurisdictions.
Prepare and coordinate the following operations:
- Company formation
- Dissolution or liquidation
- Amendments to articles of association
- Changes in shareholding
- Changes of directors or officers
- Transfers of registered office
- Internal restructurings
- Ensure coordination with external advisors, notaries, and corporate service providers.
- Supervise filings and formalities with the commercial registers and relevant authorities.
- Maintain a centralized database of the group's legal entities.
- Legal Document Management and Data Governance
- Manage centralized legal archiving (physical and electronic).
Keep corporate databases up to date:
- Information on entities
- Directors and officers
- Shareholding
- Ensure the traceability and reliability of legal documents.
- Guarantee the availability of legal information for internal departments.
- Support for Legal Operations and Corporate Transactions
- Assist management in the group's corporate operations, including:
- Restructuring
- Acquisitions and disposals of companies
- Internal reorganizations
- Capital transactions
- Prepare the corporate documents required for transactions.
- Participate in the management of legal data rooms during M&A transactions.
Contract Management:
- Assist with the administrative management of the contract lifecycle:
- Preparation and formatting
- Monitoring signatures
- Archiving and recording
- Maintain a register of the group's strategic contracts.
- Ensure coordination with internal departments for the collection of contractual information
Compliance and Regulatory Obligations:
- Assist in ensuring compliance with regulatory obligations applicable to the group's companies.
- Participate in the preparation of documents related to:
- Corporate Compliance
- Governance
- Regulatory Reporting Obligations.
- Respond to internal and external information requests (auditors, banks, authorities).
- Participate in the preparation of internal and external legal audits.
- Support for cross-functional activities and collaborate with various departments within the group
Education & Experience:
- Degree or Certificate in Law or other training or specialization in corporate or business law
- Minimum 5 years of experience in a similar position, ideally within a multinational corporation, law firm, or corporate services firm. Experience in a multi-jurisdictional environment is highly valued.
Skills and Knowledge:
- Solid understanding of corporate law and corporate governance
- Knowledge of international corporate formalities
- Proficiency with office software (MS Office)
- Ability to manage a portfolio of companies in multiple jurisdictions
- Excellent prioritization skills
- Excellent organizational and interpersonal skills
- Autonomy, discretion, rigor, and a strong sense of confidentiality.
- Excellent language skills in French and English (spoken and written) – C1 level is mandatory
- Knowledge of Portuguese would be an asset
Your qualities:
- Adaptability and flexibility
- Good customer service and interpersonal skills
- Stress management
- Communication and teamwork skills
- Flexibility, versatility, and curiosity
- Excellent presentation skills
- Presentable and feeling at ease around diplomats, government officials, ministers, etc
Please note that this role is open to Swiss/EU/EFTA nationals or people with a valid and transferable work permit only. Thanks for your understanding.
