Operational Technology Project Coordinator

Job Summary

Principle Duties and Responsibilities

• Partner with all functions, especially Manufacturing or supplier to organize and support critical aspects to meet customer delivery

• Demonstrated ability to facilitate meetings, lead discussions, and present project updates to cross-functional teams. Public speaking experience preferred.

• Support the implementation of Operational Technology projects across multiple manufacturing facilities.

• Coordinate project schedules, site activities, equipment installations, system deployments, and commissioning efforts.

• Track project milestones, deliverables, risks, and dependencies.

• Maintain project plans and ensure project information is accurate and current.

• Monitor project progress and escalate issues that may impact cost, scope, quality, or schedule.

• Coordinate startup and go-live activities for OT systems and plant technology deployments.

• Documentation & Reporting

• Maintain project documentation, meeting minutes, action item logs, change requests, and project records.

  Cross-Functional Collaboration

  • Coordinate activities between Operations, Maintenance, Engineering, Production, Safety, IT, and OT teams.

  • Schedule and facilitate project meetings, workshops, and project reviews.

  • Act as a communication liaison between plants, vendors, contractors, and internal stakeholders.

  • Track open action items and ensure accountability among project participants.

  Vendor & Contractor Management

  • Coordinate vendor visits, equipment deliveries, and contractor activities.

  • Assist with procurement requests, project quotations, purchase orders, and invoice tracking.

  • Monitor vendor deliverables and support adherence to project timelines.

  • Support project managers in managing third-party relationships and service providers.

  OT Systems & Technology Support

  Assist with projects involving:

  • Industrial Automation Systems

  • SCADA Platforms

  • MES Solutions

  • Industrial Networking

  • PLC Implementations

  • Remote Access Solutions

  • Manufacturing Data Collection

  • ERP Integration Projects

  • Smart Factory Initiatives

  • Cybersecurity Enhancements

  • Ignition Deployments

  • Machine Connectivity Projects

  • AI and Digital Transformation Initiatives

  • CMMS and Maintenance Systems

  • Industrial IoT Deployments

  Site Deployment Coordination

  • Coordinate activities for new plant startups and facility expansions.

  • Track hardware installation, network readiness, and software deployment schedules.

  • Assist with user acceptance testing (UAT), validation, and training activities.

  • Coordinate post-deployment support and issue resolution efforts.

Qualifications

• Bachelor's Degree and/or equivalent experience

• 5+ years of administrative/project coordination experience

• Must have the ability to demonstrate experience in creating and maintaining spreadsheets utilizing MS Office programs

• Intermediate to expert level of MS Word, Excel, Planner, PM software, etc.

• An understanding of MRP fundamentals is preferred

• Highly effective computer skills, with demonstrated knowledge of ERP systems

• Experience in wood/metal manufacturing environment is a plus

• Must be able to work independently while multi-tasking

• Excellent verbal and written communication skills required

• Organizational skills and team player approach is critical

• Unparalleled Customer Service Focus

The ideal candidate is a highly organized individual who enjoys working with technology, manufacturing operations, automation systems, and cross-functional teams. They thrive in fast-paced environments, can manage multiple priorities simultaneously, and possess the ability to keep projects moving forward while ensuring alignment between plant operations and technology initiatives.