MS Smith Barney, LLC
Hiring now
Office Manager - Parametric
Hybrid · New York City, New York, United States$70k–140kFull-timePosted 2 months ago
MS Smith Barney, LLC
ApplyMS Smith Barney, LLC
Hiring now
Hybrid · New York City, New York, United States$70k–140kFull-timePosted 2 months ago
MS Smith Barney, LLC
ApplyABOUT MORGAN STANLEY
Morgan Stanley is a leading global financial services firm providing a wide range of investment banking, securities, wealth management and investment management services. With offices in more than 41 countries, the Firm's employees serve clients worldwide including corporations, governments, institutions, and individuals. For further information about Morgan Stanley, please visit www.morganstanley.com.
ABOUT PARAMETRIC
Parametric is part of Morgan Stanley Investment Management, the asset management division of Morgan Stanley. We partner with advisors, institutions, and consultants to build portfolios focused on what's important to them and their clients. A leader in custom solutions for more than 30 years, we help investors access efficient market exposures, solve implementation challenges, and design multi-asset portfolios that respond to their evolving needs. We also offer systematic alpha and alternative strategies to complement clients' core holdings.
This role is part of Parametric's hybrid working model. This position includes working in the office 4 days a week, Monday through Thursday. this position can be done in the office or remotely on Fridays. Hours are 7:30 am - 4:30 pm daily.
ABOUT THE ROLE
The Office Manager is responsible for overall management of daily office operations, ensuring a highly functioning, efficient, and well-coordinated workplace environment. This role leads office administration functions in the New ork and Westport office locations, drives process improvements, manages vendors and facilities, and partners with cross-functional teams to deliver consistent and high-quality employee experience. The Office Manager serves as the primary point of contact for office operations and acts as a key liaison between leadership, external vendors, and corporate partners.
PRIMARY RESPONSIBILITIES
Office Operations & Leadership
Oversee and manage all administrative and operational functions of the office
Ensure the office operates efficiently, safely, and in alignment with company standards, proactively partnering with Business Continuity teams to drive emergency preparedness planning and response readiness
Partner with Parametric international leaders on coordinating office administrative needs, processes & requests
Process Improvement & Standards
Approves, implements, and sets office policies, procedures, and workplace standards
Identify and implement process improvements to enhance efficiency and scalability
Financial, Facilities & Vendor Management
Manage vendor relationships, service contracts, and property management coordination
Oversees maintenance, repairs, and office equipment management
Oversee invoicing, track office expenses, and manage budget-related activities
Regular coordination with regional Morgan Stanley Facilities & Corporate Service partners
Workplace Experience & Employee Support
Lead local coordination of employee events, town halls, onboarding, and workplace initiatives
Develop and manage local office communications to ensure employees are informed of onsite activities, operational updates, and building-related information.
Manage and maintain the Business Administration SharePoint site, ensuring content is accurate, up to date, and reflects current office operations, resources, and building information.
Space & Resource Management
Manage office occupancy, seating arrangements, and space planning
Maintain oversight of office, kitchen, and supply inventory
Administrative & Operational Oversight
Supervise mail, shipping, and document handling to ensure operations are maintained.
Partner with CAO leaders, EA’s, IT, and Facilities teams to coordinate office operations and business administrative support needs
Leadership & Reporting
Report on office operations and improvement opportunities to BA leadership
Provide leadership and people management for administrative staff, including coaching, mentoring, and performance guidance, while managing team schedules to ensure seamless office coverage and operations.
JOB QUALIFICATIONS
6+ years of office management or administrative operations experience
Bachelor’s degree or equivalent experience preferred
Strong knowledge of office operations, systems, and procedures
Experience managing vendors, budgets, and operational processes
Excellent communication, organization, and problem-solving skills
Ability to take initiative and proactively resolve issues
Strong interpersonal and stakeholder management skills
Ability to handle sensitive information with discretion
Parametric believes each member of our organization makes a significant contribution to our success. That contribution should not be limited by the assigned responsibilities. Therefore, this job description is designed to outline primary duties and qualifications. It is our expectation that every member of our team will offer his/her/their services wherever and whenever necessary to ensure the success of our client services.
WHAT YOU CAN EXPECT FROM MORGAN STANLEY:
At Morgan Stanley, we raise, manage and allocate capital for our clients – helping them reach their goals. We do it in a way that’s differentiated – and we’ve done that for 90 years. Our values - putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back - aren’t just beliefs, they guide the decisions we make every day to do what's best for our clients, communities and more than 80,000 employees in 1,200 offices across 42 countries. At Morgan Stanley, you’ll find an opportunity to work alongside the best and the brightest, in an environment where you are supported and empowered. Our teams are relentless collaborators and creative thinkers, fueled by their diverse backgrounds and experiences. We are proud to support our employees and their families at every point along their work-life journey, offering some of the most attractive and comprehensive employee benefits and perks in the industry. There’s also ample opportunity to move about the business for those who show passion and grit in their work.
To learn more about our offices across the globe, please copy and paste https://www.morganstanley.com/about-us/global-offices into your browser.
Expected base pay rates for the role will be between $70,000 and $140,000 per year at the commencement of employment. However, base pay if hired will be determined on an individualized basis and is only part of the total compensation package, which, depending on the position, may also include commission earnings, incentive compensation, discretionary bonuses, other short and long-term incentive packages, and other Morgan Stanley sponsored benefit programs.
Morgan Stanley is an equal opportunity employer committed to building and maintaining a workforce that is diverse in experience and background. Our recruiting efforts reflect our strong commitment to a culture of inclusion, where individuals are hired, developed, and advanced based on their skills and talents.
Our workforce reflects a broad cross-section of the global communities in which we operate, bringing a variety of backgrounds, talents, perspectives, and experiences.
For more information, please visit: https://www.morganstanley.com/people-opportunities/eeo.