Position Summary
We are seeking a highly organized and proactive Office Coordinator to support the day-to-day operations of our Cincinnati office. This role serves as the primary point of contact for office administration, facilities coordination, visitor services, and vendor relationships while ensuring a professional, efficient, and welcoming workplace environment.
The ideal candidate is detail-oriented, resourceful, and able to manage multiple priorities independently while partnering with employees, corporate departments, and external service providers.
Key Responsibilities
- Coordinate the daily administrative operations of the Cincinnati office.
- Serve as the primary liaison with building management, property management, and office service vendors.
- Manage incoming mail and distribute or route correspondence to appropriate internal teams.
- Coordinate office access, visitor registration, and badge management to ensure a positive visitor experience.
- Schedule and manage office resources, including parking accommodations and shared facilities.
- Maintain office supplies, breakroom inventory, and coordinate replenishment with approved vendors.
- Assist with facilities-related requests, maintenance issues, repairs, and office improvement projects.
- Coordinate document shredding, records management, and other office support services.
- Support office safety initiatives, emergency preparedness activities, and building communications.
- Assist with invoice processing, lease administration, and other administrative or financial support activities as assigned.
- Build strong working relationships with internal stakeholders and external business partners to ensure smooth office operations.
- Maintain accurate administrative records and documentation.
- Support special projects, company initiatives, meetings, and events as needed.
- Perform other duties and responsibilities as assigned to support business operations.
Qualifications
- 2+ years of experience in office administration, office coordination, facilities support, or a related administrative role.
- Excellent organizational skills with the ability to prioritize multiple responsibilities.
- Strong verbal and written communication skills.
- Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
- Ability to work independently while collaborating effectively with cross-functional teams.
- Strong customer service mindset with a professional and positive approach.
- High attention to detail and strong problem-solving skills.
- Ability to maintain confidentiality and exercise sound judgment.
What You'll Bring
- A proactive, service-oriented attitude.
- Strong organizational and time management skills.
- Flexibility to adapt in a fast-paced, evolving environment.
- The ability to anticipate needs and take initiative.
- A commitment to creating an organized, efficient, and welcoming workplace.
Work Location
This position is based on-site in our Cincinnati, Ohio office.
Hourly pay range $18 - $25
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