About EPOS
Backed by Ant International (a global leader in digital payments, digitisation, and financial technology solutions) EPOS, part of its global merchant payment services Antom, is a leading Point-of-Sale (POS) digital solutions provider based in Singapore.
Role Summary :
Responsible for overseeing office operations, facilities, and HR operational functions to ensure a smooth, efficient, and well-managed workplace. This role includes office administration, vendor management, cost control, and HR operational support while working closely with different teams in a fast-paced and collaborative environment. Candidates who are proactive, adaptable, and eager to grow across both administration and HR functions are encouraged to apply.
Office Operations & Facilities:
- Manage overall office operations and administrative functions
- Plan and manage office relocation, seating arrangements, space planning, and layout optimization to support efficient workspace utilization
- Oversee all office-related agreements, including tenancy agreements, utilities agreements (electricity, water, internet, etc.), maintenance contracts, and other office service agreements
- Coordinate with landlords, utility providers, and service vendors for renewals, compliance, and issue resolution
- Manage office facilities, maintenance, repairs, and workplace safety compliance
- Handle office supplies, equipment, and vendor management (cleaning, security, pantry, IT support, etc.)
- Monitor and control office operating budget and expenses
HR Operations:
- Support HR operational processes including onboarding and offboarding
- Manage employee records, documentation, and HR filing systems
- Coordinate HR administration such as letters, confirmations, and internal HR updates
- Assist in attendance tracking, leave administration, and payroll input support (if applicable)
- Ensure HR policies and procedures are properly implemented in daily operations
- Support employee engagement activities and internal communications
General:
- Ensure compliance with company policies and regulatory requirements
- Drive continuous improvement in office and HR operational efficiency
- Act as key liaison between management, employees, and external service providers
Requirements
- 3+ years of experience in office operations and HR administration.
- Strong experience in managing office agreements, utilities, and vendor contracts.
- Good understanding of HR operations and employment practices.
- Experience with budgeting and cost control.
- Strong communication skills and experience working with management stakeholders.
- Experience with onboarding and offboarding, including managing employee records and documentation.
- Experience with leave and attendance administration, as well as providing payroll input support.
- Experience using an HRMS.
- Eligible to work in Malaysia.
Benefits