Institutional Client Solutions - Executive Assistant - Sydney

Blackstone is the world’s largest alternative asset manager. Blackstone seeks to deliver compelling returns for institutional and individual investors by strengthening the companies in which the firm invests. Blackstone’s over $1.3 trillion in assets under management include global investment strategies focused on real estate, private equity, credit, infrastructure, life sciences, growth equity, secondaries and hedge funds. Further information is available at www.blackstone.com. Follow @blackstone on LinkedIn, X (Twitter), and Instagram. 

Job Responsibilities:

• Handle  general professional administration with a high level of efficiency, confidentiality and sensitivity

• Extensive diary management

• Coordinate of internal and external meetings and conference calls

• Manage domestic roadshows

• Organise complex international travel itineraries

• Professional and skilled at email, phone and video communication (internal and external)

• Perform monthly reconciliation of professionals’ expenses

• Liaise with international offices, clients, and external consultants

Skills and experience in a marketing/distribution team would be helpful as key activities include:

• Organise client meetings and other events both in Australia and internationally

• Full logistics management for domestic roadshows and events (presentation materials, meeting arrangement, travel, confirmations, etc)

• Co-ordinate and/or support with colleagues in international offices (particularly New York and London)

• Creation of agendas, materials, etc for bi-weekly team meetings

• Log and supervise marketing materials and other supervisory requirements

Qualifications:

Blackstone seeks to hire individuals who work well in a team-driven working group, are highly motivated, intelligent, have sound judgment, ability to handle multiple tasks under pressure, and have demonstrated excellence in prior endeavors. 

The successful candidate must have:

• Advanced proficiency in the Microsoft Office Suite, particularly Calendar and Teams (ideally also Concur and SalesForce)

• Exceptional time management and organisational skills

• High attention to detail

• Experience of working with sales teams and investors

• Superior communication and interpersonal skills

• Experience with running complex meeting schedules (roadshow and event management experience would be highly beneficial)

• Ability to support multiple professionals, multitask and prioritize time-sensitive work

• Ability to thrive in a small team environment

• Office/team management experience

The duties and responsibilities described here are not exhaustive and additional assignments, duties, or responsibilities may be required of this position.  Assignments, duties, and responsibilities may be changed at any time, with or without notice, by Blackstone in its sole discretion.

Blackstone is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, sex, pregnancy, national origin, ancestry, citizenship status, age, marital or partnership status, sexual orientation, gender identity or expression, disability, genetic predisposition, veteran or military status, status as a victim of domestic violence, a sex offense or stalking, or any other class or status in accordance with applicable federal, state and local laws. This policy applies to all terms and conditions of employment, including but not limited to hiring, placement, promotion, termination, transfer, leave of absence, compensation, and training.  All Blackstone employees, including but not limited to recruiting personnel and hiring managers, are required to abide by this policy.

If you need a reasonable accommodation to complete your application, please contact Human Resources at 212-583-5000 (US), +44 (0)20 7451 4000 (EMEA) or +852 3656 8600 (APAC).

Depending on the position, you may be required to obtain certain securities licenses if you are in a client facing role and/or if you are engaged in the following:

• Attending client meetings where you are discussing Blackstone products and/or and client questions;

• Marketing Blackstone funds to new or existing clients;

• Supervising or training securities licensed employees;

• Structuring or creating Blackstone funds/products; and

• Advising on marketing plans prepared by a sales team or developing and/or contributing information for marketing materials.

Note: The above list is not the exhaustive list of activities requiring securities licenses and there may be roles that require review on a case-by-case basis.  Please speak with your Blackstone Recruiting contact with any questions.

To submit your application please complete the form below. Fields marked with a red asterisk * must be completed to be considered for employment (although some can be answered "prefer not to say"). Failure to provide this information may compromise the follow-up of your application. When you have finished click Submit at the bottom of this form.