About the Role:
The Human Resources Generalist is responsible for performing Human Resource administrative work and providing analysis of various human resource programs and initiatives related to benefits, payroll, onboarding, and some recruiting support. Duties may include, but are not limited to:
ESSENTIAL FUNCTIONS
- Manages weekly payroll process including but not limited to time keeping, overtime, garnishments, benefit deductions, overtime, etc. Understands state and federal laws impacting payroll. Experienced user of payroll software.
- Coordinates and administers the employee health and benefit coverages and programs, payroll functions, and performs other general HR administration duties.
- Works with HR Manager and management team to develop a sourcing strategy/recruitment program to attract, identify, and source qualified candidates.
- Collaborates with hiring managers to screen candidate resumes and select qualified candidates.
- Works with hiring managers to coordinate and schedule interviews; preparation of interviews and other selection materials to help ensure a positive candidate experience
- Conducts requiring hiring background check and all employment related eligibility and verifications.
- Provides candidates with an overview of the organization’s policies, benefits, and compensation information as well as educate newly hired employees on HR policies, internal procedures, and regulations.
- Coordinates with HR Manager and hiring managers during the candidate employment offer process with pertinent information including status updates, compensation details, and potential start dates.
- Coordinates and facilitates the new hire orientation, onboarding, and offboarding procedures.
- Ensures compliance with federal, state, and local employment laws and company policies.
- Responsible for various clerical functions that follow the employment lifecycle.
- Maintains the HRIS and Benefit process, including various data entry and administrative duties; assists management and staff with questions regarding the company’s internal systems; provides training to management and staff as needed to assistance.
- Maintains records of personnel-related data in the HRIS database and on-file and ensures all employment requirements are met.
- Assists in the coordination and administration of the employee health and benefit program to include open enrollment meetings, benefit administration and compliance, leave of absences, 401k, and employee assistance.
- Updates new enrollees and terminations in benefit programs. Enters benefit deductions into payroll.
- Explains and answers employee questions regarding benefits and how they work.
- Processes terminations and ensures Cobra notices are sent out accordingly.
- Tracks and reports on vacation, sick, leaves, in Foundation Software/Payroll4Construction/Spectrum.
- Maintains accurate and up-to-date human resource files, records, and documentation.
- Corresponds with state/government/legal agencies as needed in regard to employment and employee issues: unemployment forms, child support and garnishments.
- Conducts annual reconciliations and reviews of all HR related files, required documents, including W2 forms, 401k census, reporting and submissions.
- Maintains and updates Foundation system.
- Answers HR and Benefits related questions from employees, in person, via email, and over the phone.
- Responds to internal and external HR related inquiries or requests, provide assistance, and escalate correspondences to the HR Manager as appropriate.
- Assist with monthly/quarterly audit requests related to HR policies and procedures, compliance, and employee health and benefits.
- Performs various administrative duties such as processing unemployment claims, employment
- Additional duties as needed.
Customer satisfaction objectives:
- Respond to inquiries from employees and managers.
- Actively seek ways to automate and improve HR and payroll procedures.
Minimum Qualifications:
- Associate or bachelor’s degree (B.A.) or equivalent preferred.
- 2 or more years related experience processing payroll and benefits and assisting with onboarding and recruiting.
- Experience using payroll/HRIS systems. Experience with Foundation Software/Payroll4Construction a plus.
- Working knowledge of HR laws and regulations.
- Experience in recruiting and staffing and/or benefits administration.
- Proficient knowledge with Microsoft Office (Outlook, Excel, Word, Power Point), with aptitude to learn new software and systems.
- Ability and willingness to maintain confidentiality.
- Ability to work well and prioritize in a fast-paced multi-project environment.
- Works methodically and is highly organized and detail oriented.
- Manages time efficiently. Ability to manage multiple priorities without missing deadlines.
- Fosters teamwork, communication, and mutual respect throughout the company.
