Job Title: Human Resources Assistant
Department: Human Resources
Reports To: Human Resources Manager
FLSA Status: Exempt
Company Summary
BlueTeam is a US-based provider of national disaster recovery, remediation, reconstruction, renovation, and roofing services for commercial properties. Our core business focuses on cleanup and mitigation efforts for recovery from fire damage, roof leaks, flooding, pipe bursts, and post-disaster remediation due to severe weather. We exclusively serve commercial sectors including hospitality, senior housing, healthcare, commercial offices, municipalities, multifamily living, and institutional markets.
SUMMARY: The Human Resources Assistant is responsible for a wide variety of administrative functions within the Human Resources Department.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
• Coordinate pre-employment processes, including background checks, drug screenings, and completion of onboarding documentation.
• Prepare and distribute offer letters for hiring managers and deliver first day materials to candidates.
• Manage onboarding and offboarding tickets, ensuring timely setup and removal of employee access and resources.
• Send first day communications and orientation details to new hires.
• Respond to routine payroll inquiries and complete payroll processing and reporting.
• Support management of company credit cards, including issuance, cancellation, and related communications.
• Maintain accurate and organized employee records, including personnel files and termination documentation.
• Process employment changes in HRIS and payroll systems, such as new hires, terminations, and position updates.
• Manage compliance-related documentation including wage garnishments, child support orders, and tax levies.
• Assist with employee engagement initiatives including milestone recognition and birthday or special occasion communications.
• Coordinate shipping needs and generate mailing labels when required.
• Provide general administrative support to the HR team and leaders.
• Track and follow up on new hire check-ins such as 30- and 60-day evaluations.
• Account setup for HSA enrollments for eligible participants.
• Coordinate ordering of business cards, new hire welcome items, and company-branded materials.
• Support travel arrangements for new employees as needed.
• Assist with accounting notifications related to payroll deductions or expense corrections.
• Maintain accurate payroll records and download payroll reporting as needed.
QUALIFICATIONS:
- Excellent verbal and written communication skills with strong attention to detail
- Good time-management skills with the ability to handle various tasks simultaneously
- Highly charismatic with excellent interpersonal communication skills
- Excellent customer service skills
- Resourceful and thorough with strong organizational skills
EDUCATION and/or EXPERIENCE:
- Bachelor’s Degree
- One (1) to two (2) years of experience in Human Resources
- Computer skills include database software, MS Office Suite
- Experience with HRIS or payroll systems a plus
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to use hands to finger, handle, or feel. The employee is occasionally required to reach with hands and arms. The employee must also occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and color vision.
QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required.
NOTE: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. BBMK Contracting, LLC dba BlueTeam (BlueTeam) is a Drug Free Workplace as well as an Equal Opportunity Employer. Qualified applicants shall be considered for all positions without regard to race, color, sex, religion, national origin, age, disability, veteran status, or any other status protected by federal, state or local law.