Grant Administrator II - Pre-Award

Job Title

Grant Administrator II - Pre-Award

Agency

Tarleton State University

Department

Research Operations

Proposed Minimum Salary

Commensurate

Job Location

Stephenville, Texas

Job Type

Staff

Job Description

Tarleton State University, a distinguished Doctoral National Comprehensive University, invites applications for the position of Grant Administrator II in the Division of Research. As part of a vibrant academic community dedicated to excellence in teaching, research, and service, this role offers the opportunity to contribute meaningfully to a university that values innovation, collaboration, and inclusive growth. Join us in advancing knowledge and transforming lives—on campus and beyond. Tarleton State University continues to grow its impact across Texas, with four distinct campuses located in Stephenville, Fort Worth, RELLIS-Bryan and Waco, along with a robust online community that extends our reach even further.

 

At the heart of it all is Stephenville, where Tarleton State offers a dynamic environment for faculty and staff. From a lively live music scene and numerous local festivals to rich traditions rooted in the surrounding community, Stephenville provides a vibrant and welcoming atmosphere.

 

No matter where you're located—on campus or online—you are part of a mission that transforms lives and makes a difference across the state of Texas and beyond.

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Important Immigration Information:

A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Tarleton State University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Tarleton State University subject to this fee. 

  

In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate. 

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The Grant Administrator II, under general supervision, provides support for processing and submitting grant proposals that that comply with sponsor guidelines and Texas A&M University System and Tarleton member policies. Coordinates with sponsors to address questions to ensure accurate and timely proposal submissions.

 

Position is in-office located on the Stephenville main campus with work hours: Mon-Fri; 8 AM-5 PM or as work requirements indicate. Serves as Campus Security Authority (CSA).

 

Responsibilities:

• Assists faculty and staff with grant and contract proposal preparation, workload allocations, internal review and approval routing, and submission to funding sponsors to meet established deadlines. 
• Reviews proposal materials for completeness and alignment with sponsor requirements and applicable Texas A&M University System and Tarleton State University policies and procedures. 
• Assists faculty with proposal budget development, cost clarification, and supporting documentation; coordinates regularly with post-award financial specialists to support a smooth transition from proposal submission to award administration. 
• Tracks proposal submissions, completes applicable pre-award and post-award follow-up activities, maintains office productivity data, and collects, maintains, and updates required records. 
• Communicates research compliance requirements to principal investigators and assists with obtaining required information and documentation. 
• Serves as a liaison among faculty and staff, sponsors, Texas A&M University Sponsored Research Services, and post-award personnel to address questions and improve service to investigators. 
• Facilitates the administrative transition of externally funded awards by coordinating among the investigator, sponsor, and post-award financial specialist. 
• Develops, supports, and leads professional development sessions for faculty and staff on topics related to external funding, proposal development, and research administration. 
• Supports marketing and promotion of initiatives within the Division of Research, Innovation, and Economic Development (RIED), including maintaining Pre-Award webpages and coordinating content for research magazines, brochures, and related publications. 
• Maintains databases, electronic files, and ongoing pre-award submission tracking systems. 
• Provides training and process guidance to RIED Pre-Award staff. 
• Performs other duties as assigned based on the operational needs of the Division of Research, Innovation, and Economic Development.  

Minimum Qualifications

Required Education and Experience:

• Bachelor’s degree in related field or equivalent combination of education and experience.
• Five years of related experience in contract and grant administration in a University or state agency setting or three years’ experience as a Grants Administrator I in the TAMU System

 

Knowledge, Skills and Abilities:

• Knowledge of word processing and spreadsheet applications.
• Ability to multitask and work cooperatively with others.
• Ability to communicate effectively and work cooperatively with faculty, staff, sponsors, and other stakeholders.

Compensation & Benefits

Salary: Commensurate with experience

Salary Range:

The target base annual salary range is $49,000 up to $53,900 and may be negotiable based on funding availability and candidate experience/skillset in relation to the minimum requirements of this position.

 

We are proud to offer a comprehensive benefits package for full-time and qualifying part-time employees. Our Careers Page offers an overview of the great benefits we offer; for detailed information visit our Benefits Information page.

 

Qualified candidates are encouraged to submit a completed application for consideration. Initial review of applications will begin immediately and continue until position is filled.

Application Procedure:

During the application process applicants have one opportunity to enter the requested information, upload documents and Submit the application. Applicants will not be able to make changes or add additional documents once the application materials have been submitted via "Submit" action.

 

Employment applications must include:

Completed online application

Cover Letter / Letter of Interest addressing qualifications

Curriculum Vitae or Resume

At least 3 current professional references and their full contact information

 

Applications received by Tarleton State University must have all job application data entered.  Failure to provide all job application data could result in an invalid submission and a rejected application.  “See resume” is not an acceptable entry in the job application.  Incomplete applications will not be considered.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.