Job Title
Graduate Enrollment Specialist/Advisor
Agency
East Texas A&M University
Department
Dean of Grad Studies & Research
Proposed Minimum Salary
Commensurate
Job Location
Commerce, Texas
Job Type
Staff
Job Description
INSTRUCTIONS TO APPLICANT:
During the application process the “My Experience” page has a section provided “Attachments (Resume/CV, References, Cover letter, etc.)” to upload required documents.
- Use the Upload button to add each document.
- You will be able to upload up to 5 documents. Be aware that the maximum size allowed for any one document is 5MB.
- All documents must be electronically submitted through the Texas A&M Online Employment Services website to be considered.
- Incomplete or improperly submitted applications may be excluded from consideration.
- Please do not withdraw your application in an attempt to upload a missing document, instead please email HR for help.
Please provide the following documents:
- Cover Letter
- Resume/CV
- Three professional references with complete contact information (Unsolicited letters of recommendation will not be considered).
- Transcripts (Unofficial will be accepted with application. Official transcripts are required upon acceptance of verbal offer).
If transcripts are from an international institution, it is the responsibility of the prospective faculty member to have the transcripts translated and evaluated by an approved credential evaluator.
If you need assistance, please contact us at HR.Hiring@tamuc.edu
A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Texas A&M University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee.
In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate.
SUMMARY:
The Graduate Enrollment Specialist/Advisor, will participate in and coordinate activities, events, and programs that promote the various The Graduate Enrollment Specialist/Advisor, under direction, coordinates and manages recruiting, retention, and advising activities necessary to carry out the mission and strategic plans of the Graduate School. Provides detailed information and university resources to enable students to meet their academic needs and resolve issues while working at East Texas A&M University located in Commerce, Texas.
As a proud member of the third-largest institution in The Texas A&M University System, ETAMU fosters a strong professional environment that supports career growth and academic excellence.
ETAMU is a fast-growing public university with a strong reputation for academic excellence, research innovation, and student success. With over 140+ degree programs, a 20:1 student-to-faculty ratio, and nationally ranked online and graduate programs, ETAMU is committed to transforming lives through quality education. Our employees benefit from a collaborative community, cutting-edge research opportunities, and outstanding resources.
DUTIES & RESPONSIBILITIES:
- Attends and represents university, college, and the Graduate School at various recruiting and/or marketing events in the region served by East Texas A&M University and East Texas A&M-Dallas.
- Represents East Texas A&M University graduate programs to both internal and external constituents, and other targeted audiences.
- Provides detailed academic advising to graduate students, faculty, and staff related to aspects of students progressing through graduate degree programs from inquiry through graduation.
- Provides student advisement and assists with registration and retention efforts for graduate programs.
- Reviews and submits student requests for course substitutions with program coordinator approval.
- Provides recommendations for processes to ensure high quality and standards in all graduate programs and the Graduate School, including benchmarking master’s level programs in the United States.
- Maintains current and extensive knowledge of university graduate student policies and procedures.
- Promotes the well-being of the office by cross-training with co-workers, briefing co-workers on current activities, and updating important skills pertaining to graduate recruitment and advising.
- Collaborates with university faculty, staff, and students to update advising materials while keeping abreast of recruiting and advising trends within the Graduate School.
- Assists with preparation of necessary reports on advising trends, student demographics, etc.
- Uses university programming(e.g., Target X, EAB, DegreeWorks, Banner, WebFocus, Laserfiche) and various modes of communication for the tracking and advising of graduate students.
- Keeps abreast of current information about graduate programs.
- Experience with social media management and content creation is essential. Proficiency in creating promotional materials, such as flyers, is also required.
- Other duties as assigned.
MINIMUM REQUIREMENTS:
- Education: Bachelor’s degree or equivalent combination of education and experience.
- Experience / Knowledge / Skills: Two (2) years of related experience in advising recruitment, marketing and/or customer service. Knowledge of word processing and spreadsheet applications. Strong interpersonal and organizational skills. Verbal and written communication skills.
- Knowledge of: Knowledge of word processing, spreadsheet, and database applications
- Ability to: Have strong verbal and written communication skills. Must possess excellent interpersonal and organizational skills. Ability to multitask and work cooperatively with others. Ability to present information clearly and concisely. Ability to communicate information individually, in small groups, or in formal large group settings.
- Licensing/Professional Certifications: N/A
- Physical Requirements: the ability to lift 25/50 pounds
- Other Requirements: Must be able to travel up to 35% within Texas, and with potential regional or national travel. Availability to work beyond regular office hours, including evenings and weekends, is required.
PREFERRED EDUCATION / SKILLS/ EXPERIENCE:
Master’s degree in a discipline offered at the university. Prior work experience in higher education. Familiarity with the East Texas A&M University campus, its historical landmarks, and points of interest and location of both academic and non-academic offices. Experience with recruitment and database management.
SUPERVISION OF OTHERS:
Student Workers or Graduate Assistants
WHY WORK AT EAST TEXAS A&M UNIVERSITY?
Competitive Benefits & Work-Life Balance:
Career Growth & Development:
- Access to cutting-edge research opportunities at a designated R2 Research Institution.
Academic Excellence:
- ETAMU is ranked among the top 30% in five online degree programs and offers national recognized academic programs.
- Over 140 degree programs, including nationally ranked online and graduate options.
- First accredited institution to offer a competency-based bachelor’s degree in criminal justice.
- Distance education offerings in Corsicana, Dallas, Frisco, McKinney, Mesquite, Bryan, and online.
State-of-the-Art Facilities:
- Work in advanced facilities such as the 113,470-square-foot Nursing and Health Sciences Building, featuring a state-of-the-art simulation hospital and a 1,300-acre agricultural research farm.
Vibrant Campus Life:
- Engage with over 95 student organizations and 14 NCAA Division I athletic teams, contributing to a thriving campus community.
Prime Location & Growth:
- Enjoy the benefits of working in rapidly growing regions, with abundant career opportunities at six locations across Dallas and Northeast Texas.
Visit us on our social media:
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
