Asks for

The ad says“Specialized and advanced knowledge of office procedures, techniques, and methods, along with advanced administrative experience and accurate keyboarding, editing, grammar, and proofreading skills.”
The ad says“Advanced computer skills and experience with the Microsoft Office Suite and Adobe Acrobat, and the ability to learn new software quickly.”
The ad says“Specialized and advanced knowledge of office procedures, techniques, and methods, along with advanced administrative experience and accurate keyboarding, editing, grammar, and proofreading skills.”
The ad says“Use the Visitor Tracking System and FACTS, the Department of Energy’s electronic system for tracking and documenting foreign national visits and assignments, to process requests and maintain accurate records in accordance with applicable policies and procedures.”
The ad says“Specialized and advanced knowledge of office procedures, techniques, and methods, along with advanced administrative experience and accurate keyboarding, editing, grammar, and proofreading skills.”
The ad says“Specialized and advanced knowledge of office procedures, techniques, and methods, along with advanced administrative experience and accurate keyboarding, editing, grammar, and proofreading skills.”
The ad says“Advanced computer skills and experience with the Microsoft Office Suite and Adobe Acrobat, and the ability to learn new software quickly.”
The ad says“Specialized and advanced knowledge of office procedures, techniques, and methods, along with advanced administrative experience and accurate keyboarding, editing, grammar, and proofreading skills.”
The ad says“Use the Visitor Tracking System and FACTS, the Department of Energy’s electronic system for tracking and documenting foreign national visits and assignments, to process requests and maintain accurate records in accordance with applicable policies and procedures.”

Company Description

Join us and make YOUR mark on the World!

Lawrence Livermore National Laboratory (LLNL) has turned bold ideas into world-changing impact advancing science and technology to strengthen U.S. security and promote global stability.

Our mission spans four critical national security areas nuclear deterrence, threat preparedness, energy security, and multi-domain defense empowering teams to take on the toughest challenges of today and tomorrow. With a culture built on innovation and operational excellence, LLNL is a place where your expertise can make a real impact.

Job Description

We have an opening for a Foreign Visits and Assignments (FVAO) staff member who will primarily support FVAO activities and provide secondary support to the Badge Office team. Working in a demanding, team-oriented environment, the position requires flexibility, discretion, tact, and a strong commitment to customer service while facilitating access to LLNL. You will perform a combination of complex and difficult administrative and task-oriented function with multiple components and conflicting priorities, following standard policies and procedures. You will independently solve problems of broad scope and complexity, interpret applicable policies and procedures, and develop, implement, and maintain new techniques and procedures for the functional FVAO work unit. Errors may have moderate to high consequences for foreign-national visit and assignment processing, access authorization, protection of sensitive information, DOE and LLNL compliance, and timely Laboratory operations. This position requires a high level of customer service experience to carry out duties in a manner responsive to customer needs and effectively interact with personnel at all levels, both internal and external to the Laboratory. This position is part of the Information and Personnel Security Division’s Badge Office and FVAO functions and reports directly to the FVAO Supervisor.

You will

Represent management in daily matters and interact with all levels of management, both internal and external to the Laboratory to gather, clarify, disseminate, and coordinate information and activities.
Provide intermediate level direction, leadership, coaching, and functional guidance while serving as a liaison to Foreign National (FN) hosts, Operations Security, Counterintelligence, Export Control and Director’s approval authorities to facilitate FN requests through the approval process.
Coordinate activities involving multiple components and independently solve problems of broad scope and complexity.
Formulate recommendations and establish, implement, and maintain new techniques, procedures, and processes to improve productivity and support Division functions.
Provide guidance to support service personnel in the FN approval process and serve as a resource to FN personnel as well as site personnel by interpreting policies and procedures.
Prepare correspondence for management signature including correspondence that may be sensitive in nature.
Safeguard sensitive information and ensure all material is properly protected in accordance with policies and procedures.
Support the Badge Office team by reviewing and processing employee, non-employee, and visitor badge and access requests, verifying required approvals, maintaining accurate records, and resolving routine access questions in accordance with established policies and procedures.
Use the Visitor Tracking System and FACTS, the Department of Energy’s electronic system for tracking and documenting foreign national visits and assignments, to process requests and maintain accurate records in accordance with applicable policies and procedures.
Exercise operational authority for assigned FVAO processes by assessing complex or escalated requests, determining appropriate actions within established policy, coordinating corrective actions, and escalating exceptions or policy matters as appropriate.
Perform other duties as assigned.

Qualifications

Ability to secure and maintain a U.S. Department of Energy (DOE) Q-level security clearance, which requires U.S. citizenship.
Specialized and advanced knowledge of office procedures, techniques, and methods, along with advanced administrative experience and accurate keyboarding, editing, grammar, and proofreading skills.
Excellent organizational skills, with the ability to manage and complete complex projects.
Experience working independently under minimal supervision in a multitask environment with rapidly changing priorities, critical deadlines, and frequent interruptions.
Self-motivation and flexibility, with a high degree of discretion and mature judgment when handling business sensitive and/or classified information and interacting with personnel.
Excellent communication and interpersonal skills, with the ability to interact effectively with a diverse workforce and represent the organization to all levels of management, both internal and external to LLNL, using mature judgment, tact, and discretion.
Advanced problem-solving and decision-making skills, with the ability to anticipate, identify, and independently determine and implement appropriate actions and solutions within established authority, and escalate exceptions or policy matters as appropriate.
Experience working effectively as a team member and independently.
Advanced computer skills and experience with the Microsoft Office Suite and Adobe Acrobat, and the ability to learn new software quickly.

Pay Range

$38.03 - $45.63 hourly

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting; pay will not be below any applicable local minimum wage. An employee’s position within the salary range will be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs.

Additional Information

#LI-Onsite

Position Information

This is a Career Indefinite position, open to Lab employees and external candidates.

Why Lawrence Livermore National Laboratory?

Included in 2026 Best Places to Work by Glassdoor!
Flexible Benefits Package
401(k)
Education Reimbursement Program
Flexible schedules (*depending on project needs)
Our values - visit https://www.llnl.gov/inclusion/our-values

Security Clearance

This position requires a Department of Energy (DOE) Q-level clearance. If you are selected, we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter. Also, all L or Q cleared employees are subject to random drug testing. Q-level clearance requires U.S. citizenship.

Pre-Employment Drug Test

External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

Wireless and Medical Devices

Per the Department of Energy (DOE), Lawrence Livermore National Laboratory must meet certain restrictions with the use and/or possession of mobile devices in Limited Areas. Depending on your job duties, you may be required to work in a Limited Area where you are not permitted to have a personal and/or laboratory mobile device in your possession. This includes, but not limited to cell phones, tablets, fitness devices, wireless headphones, and other Bluetooth/wireless enabled devices.

If you use a medical device, which pairs with a mobile device, you must still follow the rules concerning the mobile device in individual sections within Limited Areas. Sensitive Compartmented Information Facilities require separate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas, Secure Space and Transit/Buffer Space within buildings.

How to identify fake job advertisements

Please be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements. LLNL never extends an offer without a personal interview and will never charge a fee for joining our company. All current job openings are displayed on the Career Page under “Find Your Job” of our website. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent, we strongly recommend you do not respond.

To learn more about recruitment scams: https://www.llnl.gov/sites/www/files/2023-05/LLNL-Job-Fraud-Statement-Updated-4.26.23.pdf

Equal Employment Opportunity

We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.

Reasonable Accommodation

Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory. If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request.

California Privacy Notice

The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.