Robert Half Inc.
Hiring now
Vancouver, British Columbia, CanadaFull-timePosted 3 months ago
Robert Half Inc.
ApplyJOB REQUISITION
Executive Search Research & Coordination SpecialistLOCATION
CAN VANCOUVERJOB DESCRIPTION
Key Responsibilities
1.Coordination & Search Administration
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Participate in all client-facing calls including pitch meetings, follow-ups, contract negotiations, and SEL amendments.
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Maintain ownership of signed SELs, ensuring quick and accurate dissemination to the search team.
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Manage logistics for client communication, scheduling, and internal updates.
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Ensure search documentation, SEL terms, salary ranges, and role nuances are accurately captured for the research team.
2.Early Research & Pipeline Acceleration
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Immediately action pre-kickoff research upon SEL signing—leveraging context gathered from all preceding client conversations.
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Build a preliminary longlist using internal databases, external tools, and market mapping.
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Identify target industries, titles, and organizations based on the emerging mandate.
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Prepare early market insights and role clarifications to inform kickoff discussions.
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Flag potential challenges (talent scarcity, location constraints, compensation misalignment) early.
3. Candidate Outreach & Engagement
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Develop and send initial outreach messages to prospective candidates prior to kickoff calls.
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Conduct introductory screening calls to validate interest and high-level fit.
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Summarize candidate insights for Managing Directors and Associates, highlighting key motivators, risks, and compensation considerations.
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Coordinate candidate pipelines, ensuring timely updates, tracking, and communication.
4. Cross-Functional Collaboration & Knowledge Transfer
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Facilitate seamless communication and collaboration between Managing Directors, Associates, and Researchers.
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Ensure critical context from all client discussions flows accurately within the team.
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Prepare materials for client kickoff and progress update meetings.
5. Process Improvement & Search Cycle Optimization
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Contribute to shaping the early-research workflow and establishing new best practices to reduce search cycle time.
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Help define success metrics for early engagement, response rates, and kickoff readiness.
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Document learnings from each search to refine future pre-kickoff outreach.
Qualifications & Experience
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Prior experience in search coordination, recruitment coordination, or a similar project-driven role preferred.
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Strong research capability; familiarity with sourcing tools, and databases is an asset.
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Excellent written and verbal communication skills, especially for candidate outreach and internal summaries.
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Strong organizational skills, with the ability to manage multiple searches and stakeholders simultaneously.
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High level of discretion, professionalism, and client-service orientation.
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Interest in developing toward an Associate role within Executive Search.
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Ability to leverage emerging technologies to improve efficiency.
Top Reasons to Work for Robert Half:
You may submit your application materials online or call 1.877.912.6253 for additional ways to apply.
JOB LOCATION
CAN VANCOUVER