Location: Zanzibar, Tanzania (open for Tanzanian Nationals only)
Job Type: Full-time, onsite
Pay Rate: TZS 800,000 - 1.5 Million
We are seeking a highly organized, tech-savvy, and detail-oriented Executive Assistant with excellent writing skills to support our fast-paced team. The ideal candidate will possess a strong administrative and operational background, high proficiency in written English, and the technical expertise to manage a variety of systems and tools integral to our operations. Copywriting experience is a plus. If you thrive in a dynamic environment, are skilled at coordinating with multiple teams, and can streamline operations effectively, we would love to hear from you!
Key Responsibilities:
- Provide comprehensive administrative support to Directors, the Guest Services Team, and the Accounts Department.
- Manage a range of operational tasks, including setting up reminders, organizing calendars, and coordinating projects through Asana or similar software.
- Oversee high-level administrative duties, such as managing systems crucial to daily operations, creating message templates, and drafting guest communication responses.
- Perform day-to-day administrative functions, including handling emails, scheduling, and documentation.
- Draft, proofread, and edit business correspondence with impeccable written English.
- Prepare reports, presentations, and other documents using MS Office tools (Word, Excel, PowerPoint).
- Coordinate and manage tasks across multiple departments, maintaining strong collaboration.
- Assist in resolving disputes on platforms like Booking.com.
- Maintain and update administrative systems, ensuring efficiency and timely task completion.
Qualifications:
- Highly literate, intelligent, and professional
- Strong background in administrative and operational support, especially in fast-paced environments.
- Exceptional written and verbal communication skills in English.
- Proven ability to create and write effective message templates and guest communication responses.
- Highly organized, with a keen attention to detail and the ability to manage multiple tasks efficiently.
- Proficiency in MS Office, particularly in Excel and Word.
- Technologically proficient, with experience in various administrative tools (e.g., Asana, Google Workspace).
- Experience in high-level administration, including managing systems and tools used in daily operations.
- Must be able to work independently and coordinate across multiple teams effectively.
Preferred Skills:
- Familiarity with property hosting services (e.g., Airbnb, Booking.com) is advantageous.
- Copywriting experience is a strong preference.
- Previous experience in a multi-tasking role that involves coordination across teams.
Hiring Process:
-initial interview with HR (online)
-live test (online)
-final interview with the Directors
-trial period
Please submit your application directly through this link: https://hostly.typeform.com/Zanzibar
