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Executive Assistant, DFC at Dexis · Katori

Dexis is a dynamic professional services firm dedicated to partnering with government and community leaders both in the U.S. and internationally to achieve critical social outcomes in a rapidly changing world.

At Dexis, you will experience a corporate culture of inclusiveness, respect, fairness, and trust. You will be given the means and mentorship needed to succeed, and your creativity will be rewarded.

About the Position

A U.S. government agency requires a full time Executive Assistant contractor to provide critical administrative support to Senior Leadership within the agency. This position requires onsite presence 5 days per week.

Responsibilities

Organizing and prioritizing the high incoming flow of work for the Senior Leader and/or their office
Responding to and scheduling requests for meetings, invitations, and requests to participate at special event, booking official appointments and meetings
Greeting and escorting guests at Agency Headquarters
Maintaining a control and follow-up system for incoming workload and correspondence to ensure timely responses
Drafting and proofreading correspondence, reports, and other documents for the Senior Leader/Senior Leader’s office
Managing incoming and outgoing communications, including email, phone calls, and mail
Assisting with travel coordination and voucher processing for the office
Maintaining records and databases, including tracking projects and deadlines
Coordinating with other departments and stakeholders on administrative projects, data calls, and workplace analysis for the Senior Leader/Senior Leaders office
Process internal ethics clearances for speakers’ participation at events or widely attended gatherings

Qualifications

3 years’ experience providing administrative support in a federal environment.
Detail orientated, flexible, and sound professional skills, with the ability to take responsibility for multiple tasks/projects and deadlines simultaneously.
Excellent verbal and written communication and grammatical skills.
Candidate must be able to perform with minimal supervision in a high pace environment.

Preferred Qualifications

A Bachelor of Arts in Business Administration.
Bilingual English/Spanish or English/Portuguese.

Work Environment Requirements

This contract does not allow for work to take place outside of agency headquarters. There will be no “telework” or “remote work.”
The Executive Assistant must work 8 hours each day, with an additional 45-minute lunch break. Must work during core business hours of 9:00 am to 3:45 pm each day but may flex their start time and end times outside of the core hours within a 7:00 am to 5:45 pm window.
The Executive Assistant is not required to work during Federal Holidays or any other point in which the agency headquarters building is closed (ex: presidential-directed holiday, administrative leave directed by the CEO resulting in building closure, weather related emergencies resulting in building closure, etc.).
No travel is anticipated as part of this contract.

Below is the pay range aligned with this position. When developing a range, Dexis evaluates compensation holistically, triangulating between external market research, our budget for the position, and internal equity to arrive at a figure that is fair and competitive. Offers within this range will be based on an individual candidate's qualification, relevant education and experience, skills, performance, and organizational needs.

Dexis pay range for this role:

$60,000—$60,000 USD

Benefits

Dexis offers benefits to support employees’ health, financial security, and well-being. The benefits outlined below are for full-time, US-based positions only. These benefits include:

Medical and prescription drug coverage: A choice of three UnitedHealthcare medical plans, with coverage options for employees and eligible dependents.
Dental insurance: Dental coverage for employees and eligible dependents, including preventive, basic, major, and orthodontic services, subject to plan limits.
Company-paid vision insurance: Vision coverage for employees and eligible dependents, with premiums paid in full by Dexis.
Employer-funded health reimbursement arrangement (HRA): Employees who enroll in the Silver HRA medical plan receive an employer-funded HRA to help pay eligible in-network deductible expenses.
Company-paid life and disability insurance: Basic life and accidental death and dismemberment (AD&D) insurance, plus short-term and long-term disability coverage.
Optional supplemental insurance: Voluntary supplemental life and AD&D insurance options, including life insurance options for eligible dependents.
Employee Assistance Program (EAP): Company-paid access to confidential counseling and legal and financial support resources for employees and their families.
Health and wellness resources: Virtual care, behavioral health resources, and wellness programs available through the medical plan.
Benefits assistance: Personalized support with benefit enrollment, coverage questions, claims, and finding providers through the Employee Care Center.

Participation, coverage, and employee contributions are subject to applicable benefit plan terms and eligibility requirements.

Dexis is on a mission to help solve today’s most pressing global political, social, and economic challenges and create a world where all people are safe and prosperous. As a Dexis employee, you will be challenged, empowered, and mentored. Our motto is “find a way or make a way” — that’s how Dexis goes “all in.” How will you?

If you are passionate about this opportunity, apply now!

Only those applicants who meet the above criteria will be contacted for interview.

Dexis is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, sex, national origin, religion, pregnancy, disability, age, genetic information, military service, veteran status, ethnicity, citizenship, sexual orientation, gender identity, marital status, childbirth and related medical conditions, including lactation, or any other protected class under applicable law.

As part of a competitive benefits package for eligible employees, Dexis provides healthcare insurance in addition to other staff welfare benefits and perks.

Executive Assistant, DFC