The ad says“A keen focus on leveraging AI tools and maximizing productivity will be essential to success in this role”
The ad says“Strong attention to detail, ensuring accuracy in all tasks and materials”
The ad says“Prepare and edit correspondence, reports, presentations, and other documents”
The ad says“Demonstrated ability to handle confidential information with integrity and discretion”
The ad says“Proficiency in Google Suite and other relevant communication tools”
The ad says“Manage office vendors and coordinate deliveries, serving as the point of contact for routine supply and vendor questions”
The ad says“Adept at problem-solving and decision-making, with a proactive and resourceful approach”
The ad says“You’ll wear many hats – from adept scheduler and confidential document handler to project prioritizer and problem solver”
The ad says“Exceptional organizational and time-management skills, with the ability to prioritize and multitask effectively”
The ad says“Coordinate complex travel arrangements, including flights, accommodations, and itineraries”
You’ll be the right hand to our executive team, playing a pivotal role in the success of Veho
You’ll wear many hats – from adept scheduler and confidential document handler to project prioritizer and problem solver
But through it all, your dedication to organization, discretion, and proactive problem-solving will keep things running like clockwork
A keen focus on leveraging AI tools and maximizing productivity will be essential to success in this role
You’ll also be the one who keeps our office running and makes a great first impression on everyone who walks through the door – from stocking the kitchen to greeting guests and candidates at the front desk
Manage the executive team’s calendar, scheduling meetings, appointments, and events to optimize time management
Coordinate complex travel arrangements, including flights, accommodations, and itineraries
Prepare and edit correspondence, reports, presentations, and other documents
Adjust priorities dynamically in response to the fast-paced and evolving needs of a growing company
Be available outside of standard hours to address urgent matters as needed
Screen and prioritize emails and inquiries for the executive team, ensuring timely responses, potentially leveraging AI for filtering and initial drafts
Represent the executive team in professional communications when required
Organize board meetings, leadership team meetings, and offsite events, including agenda preparation and minute-taking when needed
Ensure the executive team is prepared for meetings with briefing materials and necessary documentation
Provide occasional personal support to the executive team, such as managing personal appointments or errands
A focus on process improvement, maximizing productivity through the use of AI
Serve as the welcoming face of the office - greet and route guests, candidates, and investors, and manage door/access for visitors
Order and replenish office snacks and supplies on a recurring schedule, keeping the supply closet organized and stocked ahead of need
Manage office vendors and coordinate deliveries, serving as the point of contact for routine supply and vendor questions
Set up and take down food orders, and help organize recurring office meals and events
Keep common areas, meeting rooms, and restrooms tidy, stocked, and presentable, including daily kitchen upkeep (coffee setup, dishwasher, weekly fridge clean-out)
Support new-hire, first-day onboarding logistics
Benefits
Competitive salaries
Meaningful equity opportunities
Paid time off
401(k) retirement plan
Medical, dental, and vision insurance
Life insurance
Short & long-term disability insurance
Paid parental leave
FSA & HSA accounts
Wellness programs, perks, and discounts
Preferred experience
A warm, professional presence – comfortable being the first point of contact for guests, candidates, and visitors
Strong attention to detail, ensuring accuracy in all tasks and materials
Proficiency using AI tools and a willingness to explore new technologies to enhance productivity
Demonstrated ability to handle confidential information with integrity and discretion
Exceptional organizational and time-management skills, with the ability to prioritize and multitask effectively
Experience in a start-up, high-growth, or entrepreneurial organization is highly desirable
Proven track record of managing complex calendars, travel arrangements, and multiple priorities
5+ years of experience in an executive assistant or similar role, supporting C-level executives in fast-paced environments
Outstanding written and verbal communication skills, including professional email and report writing
Proficiency in Google Suite and other relevant communication tools
Prior front desk, reception, or office management experience is a plus
Adept at problem-solving and decision-making, with a proactive and resourceful approach
Comfortable handling hands-on office and facilities tasks (supply ordering, vendor coordination, kitchen/room upkeep) in addition to executive-facing work
