The ad says“AI-forward. You actively use AI and automation to work better, from automating workflows to synthesizing information and eliminating repetitive work”
The ad says“This is a role with broad range and responsibility. You’ll manage executive calendars and priorities, coordinate recruiting, plan events and offsites, keep the office running smoothly, and take on operational problems as they arise”
The ad says“Fluent in modern workplace tools. You’re comfortable with Google Workspace, Slack, Notion, DocuSign, calendaring tools, and similar tools”
The ad says“Plan and run events. Own company offsites, team dinners, trade shows, conferences, and community events, from venues and vendors to travel, budgets, and execution”
The ad says“Fluent in modern workplace tools. You’re comfortable with Google Workspace, Slack, Notion, DocuSign, calendaring tools, and similar tools”
The ad says“Fluent in modern workplace tools. You’re comfortable with Google Workspace, Slack, Notion, DocuSign, calendaring tools, and similar tools”
The ad says“Fluent in modern workplace tools. You’re comfortable with Google Workspace, Slack, Notion, DocuSign, calendaring tools, and similar tools”
The ad says“Help leaders operate at their best. Manage complex calendars, priorities, travel, and logistics. Learn how each person works, anticipate scheduling conflicts, protect important time, and make thoughtful decisions about what should move”
We’re a 45-person company, and we’re looking for an exceptional Executive Assistant to support three members of our leadership team and help make the company run exceptionally well
This is a role with broad range and responsibility. You’ll manage executive calendars and priorities, coordinate recruiting, plan events and offsites, keep the office running smoothly, and take on operational problems as they arise
The right person will become a deeply trusted partner to the leaders they support and an important part of how Lightfield operates. You’ll have significant trust, autonomy, and visibility across Lightfield, with the opportunity to shape how the company operates as we grow
Help leaders operate at their best. Manage complex calendars, priorities, travel, and logistics. Learn how each person works, anticipate scheduling conflicts, protect important time, and make thoughtful decisions about what should move
Take ambiguous problems from start to finish. You’ll often start with incomplete context and a desired outcome rather than detailed instructions. Find the context you need, make good decisions, and close the loop
Deliver an exceptional candidate experience. Coordinate interview loops across candidates, interviewers, recruiters, and hiring managers. Keep the process fast, thoughtful, and organized
Plan and run events. Own company offsites, team dinners, trade shows, conferences, and community events, from venues and vendors to travel, budgets, and execution
Keep the office running smoothly. Own meals, supplies, deliveries, vendors, and the details involved in running a great workplace
Handle the operational details. Manage travel, expenses, contracts, signatures, vendor onboarding, and other administrative work with speed and precision
Make the role better over time. Improve how the work gets done. Build systems, automate repetitive tasks, introduce better tools, and create processes that scale as Lightfield grows
Benefits
Meaningful early equity
Health insurance (medical, dental, vision)
3 weeks of PTO
11 paid company holidays + we enjoy a winter holiday break
3 months of paid family leave
Regular team dinners, events, offsites, and retreats
Wednesdays work from home
401k plan
Other perks include: commuter and lunch stipend
Preferred experience
Resourceful and self-directed. You’re comfortable figuring out what to do when the path isn’t obvious and exercising judgment without waiting for detailed instructions
Low ego and high ownership. At Lightfield, everyone pitches in and no task or detail is too small when it helps the team succeed. You’re equally comfortable with high-stakes executive work and the practical details that keep the company running
An exceptional operator. You’re highly organized and reliable. People trust that when you own something, it will happen
Experienced. You have 4+ years supporting VP- or C-level leaders, ideally in a fast-growing company where you had meaningful autonomy and broad responsibility
Strong interpersonal judgment. You’re warm, perceptive, and professional, and know how to communicate effectively with different people and in different situations
AI-forward. You actively use AI and automation to work better, from automating workflows to synthesizing information and eliminating repetitive work
Fluent in modern workplace tools. You’re comfortable with Google Workspace, Slack, Notion, DocuSign, calendaring tools, and similar tools
A strong written communicator. You’ll draft on behalf of executives and communicate with candidates, investors, board members, vendors, and teammates. You adapt your voice, tone, and level of detail to the audience and the stakes
