The ad says“Fluency with Claude, Google Workspace, Slack, and Ramp, or the ability to become highly proficient quickly”
The ad says“Fluency with Claude, Google Workspace, Slack, and Ramp, or the ability to become highly proficient quickly”
The ad says“Fluency with Claude, Google Workspace, Slack, and Ramp, or the ability to become highly proficient quickly”
The ad says“Fluency with Claude, Google Workspace, Slack, and Ramp, or the ability to become highly proficient quickly”
The ad says“Strong systems thinking and a track record of improving processes, workflows, and tools”
The ad says“Excellent written communication, including the ability to synthesize complex information and write clearly in someone else’s voice”
As our Executive Assistant, you’ll be the operational backbone for our co-founders and a key partner to the broader executive team
You’ll develop a deep understanding of how our leaders work, what matters most to the business, and where your judgment can create the greatest leverage
Part calendar strategist—you’ll develop a point of view on how executive time should be spent and make thoughtful tradeoffs to protect it
Part systems builder—you’ll design the workflows, tools, and operating rhythms that keep priorities organized and moving
Part communications operator—you’ll synthesize information, direct attention to what matters, and help executives communicate clearly and effectively
Part problem solver—you’ll spot gaps, anticipate needs, and take action without waiting to be asked
Mudflap moves fast. We value urgency, ownership, resourcefulness, and people who step beyond their job descriptions to help the company win. If you treat upward management as a craft and get genuine energy from making ambitious leaders more effective, this role is for you
Work Location: This role is based in Palo Alto, CA and is primarily in office. It requires flexibility and responsiveness, including support outside standard business hours
Own executive time with a point of view. Manage complex calendars, anticipate conflicts, make informed tradeoffs, and ensure our leaders focus on the work that creates the most value
Keep leaders ahead of what’s coming. Track priorities and commitments, surface blockers, and ensure executives have the context and preparation required for important decisions and meetings
Build systems that create leverage. Design lightweight workflows and communication rhythms that improve organization, alignment, and follow-through across the executive team
Serve as a communications operator. Draft and coordinate executive communications, synthesize inbound information, and translate it into clear priorities and recommended actions
Make execution feel seamless. Own travel, expenses, Board and investor logistics, leadership meetings, offsites, and occasional personal support with exceptional care and attention to detail
Work smarter with AI. Use Claude and other tools to improve research, preparation, communication, and workflows while exercising sound judgment with confidential information
Benefits
A high bar for quality and commitment to self-improvement
A flexible, remote-first company
An open mind to new ideas and methodologies
A team of talented individuals on a mission to change a $1 trillion industry for the better
Opportunities and support for massive career growth
Preferred experience
Upward management as a craft—you anticipate what leaders need, keep them organized and accountable, and make them more effective without creating unnecessary overhead
3+ years of experience in executive support, administrative coordination, or a similar fast-paced role. We care more about the complexity and impact of your work than a specific number of years
Excellent written communication, including the ability to synthesize complex information and write clearly in someone else’s voice
Startup experience and prior support of founders or C-level executives strongly preferred
Presence, composure, and discretion that allow you to earn trust quickly and remain effective under pressure
Fluency with Claude, Google Workspace, Slack, and Ramp, or the ability to become highly proficient quickly
Genuine enthusiasm for AI and demonstrated ability to use technology to work faster and more effectively
Strong systems thinking and a track record of improving processes, workflows, and tools
Sharp prioritization instincts, exceptional judgment, and the ability to hold significant context while making decisions independently
