iRocket is pioneering fully autonomous, fully reusable small launch vehicles to provide responsive, cost-effective access to space. Our team operates at the cutting edge of aerospace innovation, combining advanced propulsion, reusable systems, and sustainable propellants to transform launch operations.
The Role:
We are seeking an experienced Executive Assistant to provide high-level support to our senior executives. The ideal candidate is a proactive problem-solver with exceptional organizational skills, who thrives in a fast-paced, dynamic environment and can manage complex schedules, projects, and communications with discretion. You will report directly to the Executive Team and be a key partner in ensuring organizational effectiveness and executive productivity.
- Executive Time Management: Strategically manage and prioritize schedules to align with company goals and executive priorities
- Relationship Management: Cultivate and maintain effective relationships with internal and external partners, fostering collaboration and clear communication
- Planning and Execution: Oversee tasks and ensure accountability for completion of key deliverables
- Meeting Coordination: Prepare agendas, manage logistics, take comprehensive notes, and follow up on action items to maximize meeting productivity
- Process and Systems Management: Develop workflows and systems to enhance efficiency and streamline operations
- Information Consolidation: Gather, organize, and summarize large amounts of information to support decision-making
- Complex Scheduling and Calendar Management: Provide flexible, dynamic scheduling support for multiple executives
- Project and Event Management: Manage projects and occasional strategic executive-level events, including budgeting, vendors, and post-event surveys
- Preparation Support: Assist in preparation for meetings, presentations, and other commitments, including briefing materials, agendas, and itineraries
- Global Travel Management: Coordinate domestic and international travel logistics for executives
- Expense and Budget Management: Process travel expenses and reimbursements in a timely and accurate manner
Requirements
- 8+ years of executive-level support experience, preferably in a fast-paced environment
- Possess a Bachelor's degree
- Experience managing complex calendars and global travel logistics
- Strong problem-solving skills and meticulous attention to detail
- Ability to thrive under pressure and adapt quickly in a dynamic environment
- Excellent judgment and discretion in handling sensitive information
- Event management experience, including budget oversight and vendor coordination
- Experience supporting multiple executives, managing diverse priorities and personalities
- Well-rounded, adaptable work style, ideally with startup or small company experience
- Strong organizational and prioritization skills
- Ability to manage multiple schedules, projects, and competing priorities with efficiency and professionalism
Benefits
- Health Care Plan (Medical, Dental & Vision)
- Retirement Plan (401k, IRA)
- Life Insurance (Basic, Voluntary & AD&D)
- Paid Time Off (Vacation, Sick & Public Holidays)
- Family Leave (Maternity, Paternity)
- Short Term & Long Term Disability
- Wellness Resources
