Events Specialist - Warsaw, PL

We are looking for a proactive and well-organized Event Specialist to join our team. In this role, you will be responsible for planning, coordinating, and delivering events from concept to execution, ensuring a high-quality experience for guests, partners, and stakeholders. That’s exactly why we need you. Are you ready to help us make an impact?

ABOUT CIC

CIC builds and connects thriving innovation communities around the world. Founded in 1999 in Cambridge, MA, we were one of the first companies to offer flexible office space and coworking. We manage a global network of innovation-focused workspace, laboratories, and event space across North America, Europe, and Asia, and continue to expand globally.

ABOUT CIC WARSAW

Opened in 2020, CIC Warsaw is one of the largest innovation-oriented centers in Europe. Our campus is located directly next to the Warsaw Central train station and is housed within Varso Place, a landmark on Warsaw’s map with the tallest building in the EU. Our Community and Relationship teams work closely to provide the best experience to our members. In addition, our Campus is also home to several global teams - including Finance, IT, Software, Recruitment, and Marketing—who support our global efforts.

Learn more about us here.

ABOUT YOU

You are an organized, proactive, and people-oriented professional who enjoys turning ideas into well-executed events. You have a hands-on approach, strong attention to detail, and the ability to stay calm and solution-focused in a fast-paced environment.

You are confident in communicating with different stakeholders, comfortable managing multiple priorities, and not afraid to take ownership and make things happen. You combine creativity with strong organizational skills and enjoy working both independently and as part of a team.

Key Responsibilities:

• Planning and coordinating events, conferences, meetings, and corporate activations

• Managing the full event lifecycle, from initial concept and budgeting to execution and post-event evaluation

• Coordinating external suppliers, venues, agencies, and other partners

• Managing event logistics, schedules, guest lists, and on-site operations

• Supporting event communication and promotional activities

• Monitoring budgets, timelines, and project deliverables

• Ensuring events run smoothly and addressing any issues that may arise

• Building and maintaining strong relationships with clients, partners, and suppliers

• Preparing post-event reports and analyzing feedback to continuously improve future events

YOU HAVE

• Experience in event management, event coordination, marketing, hospitality, or a similar role

• Excellent organizational and project management skills, with the ability to manage multiple projects and priorities simultaneously

• Strong communication and interpersonal skills

• A proactive, solution-oriented, and hands-on approach

• Proven experience in selling conference and event spaces, with the ability to identify client needs, build relationships, and convert      sales opportunities into bookings.

• Strong attention to detail

• Ability to work effectively under pressure and meet tight deadlines

• Fluent Polish and good command of English

• Flexibility to work after hours and on weekends when required

• Willingness to travel when required

• A genuine passion for creating memorable experiences

OUR OFFER

• Private medical care (family or individual plan)

• Full-time replacement contract /Umowa na zastępstwo

• Starting salary at 8000 PLN gross

• City transportation card (ZTM)

• Apple laptop and mobile phone as your working tools

• Budget for training

• Access to coworking for a close family member

• Access to the MyBenefit platform

• Participation in Employee Capital Plans (PPK)

WHO WE ARE

At CIC, our values aren't a poster on the wall - they shape how we work, how we hire, and how we show up for each other every day. You'll hear about them throughout our recruitment process:

• We are good humans — respect, kindness, and accountability in every interaction

• We are happy to help — we step forward with care, energy, and pride in our work

• We are problem solvers — curious, growth-minded, and always looking for a better way

• We are resilient — steady under pressure and adaptable in the face of change

• We deliver — dependable and results-driven, balancing speed with quality.

This is a full-time replacement position created specifically to cover an employee’s maternity leave.

Please submit your application in English. Thank you!

CIC is committed to building teams that reflect the fabric of the cities we support. We welcome all candidates regardless of race, color, ancestry, gender identity or expression, religion, national origin, sexual orientation, age, citizenship, marital status, disability, Veteran status, or any other legally protected status. Any other human expressions and experiences not mentioned here are equally welcome. If you require an accommodation please let us know. We are proud to be an equal opportunity employer.