Document controller

Company Description

Turner & Townsend is a global leading programme management company with over 22,000 people in more than 60 countries. Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people's lives. Working in partnerships makes it possible to deliver the world's most impactful projects and programmes as we turn challenge into opportunity and complexity into success.

We, Energy & Natural Resources, are a truly global sector, partnering with leading energy and natural resources companies worldwide. By supporting our clients’ net zero ambitions, we help deliver successful outcomes on major programs that enhance production efficiency, reduce carbon emissions, and increase reliance on renewable energy sources.

We operate across all areas of the energy and natural resources industries, including clean energy, conventional and low carbon energy, transmission, and mining. Our core focus is on clean energy generation and transmission, as well as the commodities and technologies that support a decarbonized future. This includes liquefied natural gas (LNG), carbon capture and storage (CCS), hydrogen, and the metals and minerals essential for developing low carbon technologies.

As an independent entity, we specialize in programme strategy and setup, program management, cost and commercial management, project management, procurement, controls and performance, technology and data, and advisory services.

When our clients evaluate their options and the economic viability of each, their major concerns revolve around securing investment, benefiting communities, and managing delivery within quality, time, and cost parameters. At the heart of these challenges is a deep understanding of commercial viability and program deliverability. Our strategy is based on understanding our clients’ challenges and helping them achieve visibility of cost, schedule, and performance through effective service methodologies, tools and systems.

To understand more of us, please visit our website: www.turnerandtownsend.com.

Job Description

The Document Controller is responsible for the coordination of records and information from creation/receipt through processing, distribution, organization, storage and retrieval, and ultimate disposition.

Ensure documentation is systematically managed and aligned with designated document management systems and processes. As Document Controller, provide guidance and support to project management teams, internal staff, Vendors and Clients when needed. Also responsible for document coordination efforts and effective technical writing in the creation of documented procedures.

Responsibilities

Project setup

• Take ownership to define and develop scope by understanding and evaluating the project requirements.
• Communicate and promote the understanding of the scope, document control strategy, constraints and ways of working to stakeholders.
• Ensure the project team is aware of document requirements and specifications to meet project needs and standards, and relevant Industry Regulations

Assigned activities in project support

• Understand and complete assigned tasks with accuracy within agreed time frame.
• Identify areas requiring more detailed instructions and clarify understanding / expectation as necessary.
• Coordinate, plan and monitor (technical) support of documents for internal and external distribution.
• Escalate unresolved issues to the appropriate stakeholder to minimize delays in deliverables.

Effective interface management

• Understand how assigned tasks will affect all stakeholders.
• Provide timely and accurate input to stakeholders in support of requirements in meeting deadlines.
• Proactively highlight concerns as they arise and prioritize assigned activities to meet key milestones.
• Network with stakeholders to serve as a source of support in executing project deliverables, ensure proactive two-way communication.
• Produce consistent/organized documents in a well-structured format to clearly convey required information.
• Coordinate with Vendors, Third Party consultants, etc. to ensure timely review of documents and that comments are made at the required quality level.
• Knowledge sharing & gaining successful cross-functional collaborations.
• Provide accurate and detailed information when escalating to next level.
• Pro-active approach involved colleagues getting feedback and updates to accurately inform Manager on progress made and status.
• Inform and educate your colleagues on cross-functional topics encountered.

Quality and timely deliverables concerning document controlling

• Ensure activities are completed with consistency and in compliance with project requirements and applicable Codes, Standards and Regulation.
• Ensure documents are well-structured to clearly convey required information.
• Liaise with external Parties to monitor their progress and expedite when required.
• Be self-motivated to improve technical competencies for current and future work assignments.
• Promote continuous improvement by maintaining/sharing the latest Industry developments.
• Apply and capture applicable Lessons Learned in the execution of activities to enable information sharing, increase project efficiencies, and support/develop best practices.
• Ensure proper level of checks for all deliverables prior to submission; attention to detail.

Qualifications

• Technical college diploma or bachelor’s degree.
• 5+ years’ relevant project experience within the oil and gas sector, energy sector and infrastructure sector.
• Excellent computer skills.
• Effective communication skills, ability to work collaboratively in a multidisciplinary team environment.
• Great organizational skills.
• Good capability in English.

Additional Information

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance. 

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

Please find out more about us at www.turnerandtownsend.com/

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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. 

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.