Document Control Coordinator

At Environmental Air Systems (EAS), we design and build innovative HVAC and mechanical solutions for complex commercial and industrial projects. We are seeking an organized Document Control Coordinator to join our Manufacturing team. In this role you will collaborate with the Quality team members to ensure that EAS- and Client-required Quality and documentation are completed, scanned, and placed in the proper file once completed. You will also assist the Quality Team with daily activities, meetings, calendar-maintenance, training, and access to necessary information.

If you’re skilled at record keeping and thrive in a fast-paced environment, this role offers strong visibility and growth potential.

Job responsibilities:

• Ensure reports and documentation from the Quality and Production teams meet EAS good documentation practices.

• Review QC documents for accuracy and completeness.

• Prepare and analyze reports.

• Enter data into BIM360, Excel, Microsoft or Google applications, as required.

• Assist Quality Control Inspectors with inspections and testing, as required.

• Assist Quality Control Inspectors in taking photographs of in-progress and completed products, as required prior to wrapping and shipping.

• Ensure all project documentation and photographs are properly filed in the “Project Documentation” folder on the drive, and in BIM 360 if required.

• Maintain Quality Team’s qualification and training file folders.

• Maintain a Quality Team calendar, including meetings, training, holidays, vacation, etc.

• Set up team training meetings or events and document such training.

• Attend and document Quality Team meetings.

• Maintain or assist Quality team members with BIM360 user access to all current projects.

• Monitor Quality team’s Equipment Calibration Log and ensure equipment is up to date at all times. Work with Procurement to secure calibration certificates on new equipment, and have current equipment sent out for calibration at the appointed time. 

• Assist Manager with daily Exaktime review for accuracy and completeness.

• Review, verify and document incoming supplier material or equipment, and assist with completion of Equipment Information Log (make/model/serial #) for every project.

• Gather information and conduct weld-counts in preparation for required 3rd-party Ultrasonic Testing.