Document and Data Control Manager - Project Farma

The Document and Data Control Manager is responsible for overseeing document management, project data governance, and information flow across capital projects and CQV engagements within life sciences environments. 

In this client-facing role, the manager ensures that project data, documentation, and technical drawings are properly collected, managed, and controlled throughout the project lifecycle. This includes establishing document management processes, ensuring compliance with regulatory and client standards, and supporting project teams in delivering accurate and complete project documentation. 

The Document and Data Control Manager partners with project leadership, engineering teams, and clients to ensure that documentation supports project execution, qualification activities, and the long-term lifecycle management of facility assets. This role also contributes to operational excellence, client satisfaction, and delivery of Project Farma’s Patient Focused and People First culture. 

Key Responsibilities 

Document & Data Management Strategy 

• Develop and implement document and data management strategies for capital projects and CQV engagements. 

• Establish and maintain document control procedures aligned with client requirements, regulatory expectations, and Project Farma best practices. 

• Ensure project documentation is delivered in accordance with project specifications, procedures, and planning documents. 

• Develop and manage project information management plans governing documentation, drawings, and project data. 

Project Information Management 

• Manage the flow of project information between clients, engineering partners, and project stakeholders. 

• Collect, organize, and maintain required project documentation to support project delivery, qualification, and lifecycle management of assets. 

• Develop and maintain metrics to track documentation status, completeness, and quality. 

• Manage electronic databases and document repositories used for project documentation. 

• Ensure documentation is properly structured within electronic systems and hard-copy repositories where required. 

• Ensure smooth transition of project documentation and drawings from project execution to site operations. 

Stakeholder Coordination 

• Communicate documentation requirements to project stakeholders including: 

• EPC firms 

• Vendors 

• Construction teams 

• Procurement teams 

• CQV providers 

• Automation teams 

• Maintenance and Operations teams 

• Manage information exchange between client organizations and engineering design partners. 

• Work closely with project leadership and C&Q teams to ensure documentation requirements are met. 

Compliance & Quality Assurance 

• Establish and execute auditing programs to verify document control processes meet quality and compliance requirements. 

• Ensure documentation collection activities meet project timelines, regulatory expectations and GMP compliance. 

• Maintain alignment with GMP and life sciences industry documentation standards. 

• Support qualification and validation activities through proper documentation control and traceability. 

Leadership & Team Development 

• Ensure contract personnel and project teams are properly trained on document and data management processes. 

• Provide leadership and guidance to project document control teams. 

• Support development of best practices and standardized document management processes across projects. 

• Mentor team members on documentation management tools, processes, and regulatory expectations. 

Project Closeout & Lifecycle Support 

• Ensure all project documentation is complete, organized, and properly transferred to Owner project closeout. 

• Manage final project documentation deliverables and turnover packages. 

• Support long-term life-cycle documentation requirements for facilities and assets. 

• Complete project information management closeout documentation. 

Operational Performance & Delivery 

• Support successful project delivery through effective management of documentation and project information. 

• Ensure documentation processes support project timelines and quality standards. 

• Collaborate with project leadership to resolve documentation-related issues impacting project delivery. 

Experience Required 

• Bachelor’s Degree in Engineering, Life Sciences, Information Management, or related discipline (or equivalent experience). 

• Experience supporting capital projects, CQV, or GMP-regulated environments. 

• Experience managing project documentation systems and document control processes. 

• Experience working with engineering documentation, project drawings, and technical data. 

• Demonstrated ability to coordinate documentation across multiple project stakeholders. 

Other Preferred  

• Ability to manage complex documentation across multiple projects and teams. 

• Strong organizational, communication, and stakeholder management skills. 

• Experience working in pharmaceutical, biotechnology, or life sciences environments preferred. 

• Ability to support projects across multiple client sites.