Depositary Invoice Control And Fee Payment Manager, Officer

Who we are looking for

We are looking for a Depositary Services Manager reporting directly to the Senior Depositary Services Manager. You will lead business-side change, process improvement and management-information activities across depositary operations as well as support daily operations.

Why this role is important to us

You will be joining the Investment Services function that allows us to deliver a comprehensive, holistic approach to each client relationship — for asset managers and asset owners, insurance companies, and official institutions globally. It means our client-facing functions work together to bring the very best solutions and services the firm has to offer — across all of our locations, products, and capabilities.

 Join us if making your mark on the long-lasting client relationships we build is a challenge you are up for.

 

 

What you will be responsible for

As a Depositary Invoice Control And Fee Payment Manager, Officer, you will

• Lead business-side delivery of projects throughout the full lifecycle, from initiation and planning through execution, monitoring, control and closure
• Own project scope, timelines, costs, risks, dependencies and business readiness, ensuring delivery to the required quality, timelines and budget parameters.
• Analyse current processes, prepare cost-benefit and impact assessments, and lead continuous-improvement initiatives with measurable outcomes.
• Coordinate, validate and report management information, key performance indicators, capacity movements and efficiency outcomes.
• Build stakeholder alignment, facilitate decisions and represent the function in relevant project, governance and operational forum.
• Support daily operations

 

 

What we value

 These skills will help you succeed in this role

• Project and change leadership, with strong commercial and analytical judgement.
• Strong reporting, presentation, communication, negotiation and facilitation skills.
• Working knowledge of the fund industry, depositary services and custody operations.

Managing and overseeing processes specific for Expenses and Invoice Control area including:

 

• Ex-ante Depositary expense/invoice control
• Fee payment
• Liabilities check"

Education & Preferred Qualifications

• At least five years of relevant experience in funds’ expense, invoicing or payments..
• Strong understanding of the end-to-end expense lifecycle, including accruals, invoice verification, approvals, accounting entries, payment initiation and custody processing.
• Strong knowledge of funds-transfer controls, FTTOP requirements, instruction authentication, payment authorization, exception management and operational-risk controls.
• Proficiency in tools such as Expense Manager, Instruction Initiation Platform, MCH.
• Experience overseeing payment and instruction processing across SWIFT and non-SWIFT channels, including authorization, authentication and exception handling.
• Project-management, change-management or continuous-improvement training or experience is preferred.
• Advanced proficiency with standard office productivity, reporting and data-analysis tool.
• Ability to work effectively under tight deadlines and manage several priorities.

 

Additional requirements

Experience improving operational processes through workflow, data or technology solutions is preferred.

The role provides leadership through expertise, influence and delivery ownership rather than direct people management.

 

 

Work Requirement

• Poland: Gdansk or Krakow.
• Senior individual-contributor role with no direct reports.
• Presence in the office in the required hybrid model currently at 3 days pew week at the office

Minimum Salary:​

zł132 000 Annual

The minimum salary quoted above applies to the role in the primary location specified. If the candidate ultimately works outside of this primary location, the applicable minimum salary may differ.​

Salary will be determined based on factors such as the position, type of work performed, individual skills, job description, working hours, diligence, initiative, self-management, length of employment, availability, and the quantity and quality of work delivered, as well as other objective and non-discriminatory criteria relevant to State Street employees.​

In addition to salary, employees are eligible to be considered for discretionary annual performance-based awards.​

​

We Offer:​

• Permanent contract from day one​

• Additional holidays (Birthday Day Off, 3rd and 5th year anniversary Day Off)​

• Gold Medical Package for employees and their families (partner and children)​

• Premium life insurance package and private pension plan​

• Wide range of soft skills training, technical workshops, language classes and development programs​

• Opportunities to volunteer your time to company-driven initiatives, employee networks or organizations of your choice​

• Variety of well-being programs​

• Additional benefits available depending on the seniority of the role

About State Street

Across the globe, institutional investors rely on us to help them manage risk, respond to challenges, and drive performance and profitability. We keep our clients at the heart of everything we do, and smart, engaged employees are essential to our continued success.

We are committed to fostering an environment where every employee feels valued and empowered to reach their full potential. As an essential partner in our shared success, you’ll benefit from inclusive development opportunities, flexible work-life support, paid volunteer days, and vibrant employee networks that keep you connected to what matters most. Join us in shaping the future.

As an Equal Opportunity Employer, we consider all qualified applicants for all positions without regard to race, creed, color, religion, national origin, ancestry, ethnicity, age, disability, genetic information, sex, sexual orientation, gender identity or expression, citizenship, marital status, domestic partnership or civil union status, familial status, military and veteran status, and other characteristics protected by applicable law.

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