Department Coordinator, Real Estate

Agency:

Omnicom Corporate

Job Function:

Business Support

Job Subfunction:

Executive and Administration Support

Job Description:

We are seeking a Department Coordinator, Real Estate to serve as a high-level administrative, operational, and coordination support to the Senior Vice President of Real Estate and the broader Real Estate team.

This role serves as a critical business partner, ensuring seamless execution of executive priorities, effective team coordination, and efficient management of department operations. The position requires exceptional organizational skills, strong attention to detail, discretion in handling confidential information, and the ability to manage multiple priorities in a fast-paced corporate environment.

If you're highly organized, detail-oriented, and eager to accelerate your career, we'd love to connect.

This role will be based in our Stamford, CT office.

Essential Functions:

• Executive and Administrative Support
• Manage and maintain a complex and dynamic executive calendar, including scheduling appointments, meetings, and business commitments.
• Coordinate detailed domestic and international travel arrangements, including itineraries, agendas, accommodations, and logistics.
• Anticipate scheduling conflicts and proactively adjust priorities to support business objectives and executive needs.
• Ensure executive schedules are effectively managed, prioritized, and executed.

Strategic Coordination and Communication

• Serve as a primary liaison between Executive Leadership (including C-Suite executives) and the Real Estate team, facilitating clear and timely communication.
• Build and maintain effective working relationships across departments and with key stakeholders.
• Partner closely with the SVP of Real Estate to ensure awareness of upcoming commitments, deadlines, and strategic priorities.
• Monitor action items and follow-up activities to ensure completion and accountability.

Meeting and Presentation Management

• Coordinate and support internal and external meetings, including agenda development, logistics, and preparation of meeting materials.
• Develop, edit, and format professional presentations, reports, and other business communications, including PowerPoint presentations.
• Capture meeting outcomes, maintain documentation, and track follow-up actions to successful completion.
• Prepare, draft, revise, and manage correspondence and other departmental documentation as needed.

Team Operations and Engagement

• Manage global real estate team with constant effective communication
• Coordinate activities for a geographically dispersed team, ensuring effective collaboration and communication across locations.
• Manage hybrid work schedules and support team alignment with organizational objectives.
• Organize in-person meetings, off-site events, and team-building activities to foster engagement and collaboration.
• Assist with department planning, special projects, and operational initiatives as assigned.

Education, Skills and Experience Requirements:

• Bachelor's degree preferred or equivalent combination of education and relevant experience.
• Minimum 1 years of experience providing executive-level administrative support in a corporate environment.
• Experience supporting senior leadership, preferably within real estate, facilities, operations, or related functions.
• Exceptional organizational, planning, and time-management skills.
• Strong written and verbal communication skills with the ability to interact effectively at all organizational levels.
• Proven ability to handle confidential and sensitive information with discretion and professionalism.
• Advanced proficiency in Microsoft Office Suite, including Outlook, PowerPoint, Word, and Excel.
• Ability to manage competing priorities, meet deadlines, and adapt to changing business needs.
• Strong attention to detail and commitment to operational excellence.
• Demonstrated ability to work independently while collaborating effectively within a team environment.





US Salary Range

$75,000 - $85,000 USD

Where an employee or prospective employee is paid within this range will depend on, among other factors, actual ranges for current/former employees in the subject position; market considerations; budgetary considerations; tenure and standing with the company (applicable to current employees); as well as the employee’s/applicant’s background, pertinent experience, and qualifications.

Benefits of Joining:

One of our primary goals is to support the health and well-being of you and your family. Our compensation plan includes the following benefits, in addition to many others:

• Healthcare Options
  • Medical
  • Dental
  • Vision
  • Prescription
• Dependent and Health Care Flexible Spending Accounts
• 401(k) Savings Plan
• Paid Time Off
• Employee Assistance Program
• Legal Assistance Plan
• Tuition Education Assistance
• Employee Stock Purchase Plan
• Exclusive discounts on electronics, gyms, and everyday purchases

A Quick Note on Email Safety
We care about your candidate experience and want to make sure you feel confident communicating with us. All official emails from our recruiting team will only come from the domains @omc.com —never from generic platforms like Webex. Your first interview will always be with a real person on our team, not an automated system. If something feels off, we encourage you to double-check before replying.

Omnicom’s policy requires employees to work in the office for a minimum of three days a week, unless additional in-office days are directed by their agency or manager. Our objective is to increase this requirement over time, and many of our agencies as well as Omnicom’s corporate group already require five days of in-office attendance.

Omnicom is committed to hiring and developing exceptional talent. We agree that talent is uniquely distributed, and we’re focused on developing inclusive teams that can bring the best solutions to everything we do. We strongly believe that celebrating what makes us different makes us better together. Join us—we look forward to getting to know you. We will process your personal data in accordance with our Recruitment Privacy Notice.

Link to Recruitment Privacy Notice: https://www.omc.com/privacy-notice

For US Job Seekers:

It is the policy of Omnicom and any of its affiliates to provide equal employment opportunities to all employees and applicants for employment without regard to race, religion, color, ethnic origin, gender, gender identity, age, marital status, veteran status, sexual orientation, disability, or any other basis prohibited by applicable federal, state, or local law. EOE/AA/M/D/V/F.