Clinical Trial Assistant

Company Description

Every institution values excellence. What matters most is why.
Griffith was created to be a different type of university. You’ll find we’re about leading research, academic excellence, and the transformative power of education. But what sets us apart is why those things matter and how you’ll achieve them.

Why? Griffith brings together exceptional minds like yours from across the globe and from all walks of life. Here, we do incredible work, questioning and challenging, always in the pursuit of excellence.

Griffith’s Clinical Trial Unit is a Core research Facility to the University that provides state of the art facilities for clinical trials. We support university researchers and academics in conducting their trials, but also provide professional clinical trial services to commercial clients such as the pharma and biosciences industry.

Job Description

As the Clinical Trial Assistant, you will be responsible for providing clinical trial specific administrative, screening, recruitment and operational assistance and support to the Clinical Trial Coordinators. The successful candidate will have the opportunity to support lab tests and develop some clinics visit skills under the guidance of the clinical trial coordinators.

As the Clinical Trial Assistant, you will:

• Provide administrative support as needed for clinical research studies in accordance with international and national guidelines (e.g. TGA, ICH-GCP and NHMRC) as per study protocols and delegated by the Operations Manager.
• Assist with study participant recruitment by supporting the design of recruitment material in line with sponsor and ethics approval and conducting pre-screening activities (e.g. phone calls, emails)
• Draft, format and prepare ethics submissions and amendments, as well as other forms of communication and perform ad hoc project activities
• Design and maintain databases and online systems, of trial specific databases (e.g. trackers, enter data to electronic data capture - EDC) and high-quality study records.
• Assist study coordinators in in managing the flow of information; establishing and maintaining administrative systems, including spreadsheets online booking systems and support onsite clinical study visits and assessments, telehealth and phone appointments, and phone/SMS follow ups.
• Perform routine research and project work including data collection and entry, completion of study trackers and the preparation of trial closure at site and relevant archiving.
• Assist with scientific/lab tests, study specific clinical consumables and equipment orders/rentals and adequate storage.

About you
To be successful in this position, you will hold a Bachelor’s Degree or equivalent qualifications/work experience in a relevant field (e.g. health or science related field).

In addition to the above, you will demonstrate:

• Strong organisational skills, with the ability to effectively prioritise and manage multiple tasks
• Excellent communication skills, with experience in building and maintaining relationships
• Strong computer skills
• An understanding of the clinical sector and associated confidentiality

What we can offer
This is a full time (1.0 FTE – 100%), continuing contingent position based primarily at Griffith University’s Gold Coast. This means the role is ongoing, but continued employment is dependent on the availability of external funding.

Griffith University’s sites are located on the lands of the Yugarabul, Yuggera, Jagera, Turrbal, Yugambeh and Kombumerri peoples.

Salary Range
The full time equivalent base salary will be HEW Level 5 range $82,415 - $92,456 per annum + 17% superannuation. The total FTE package will be in the range $96,426 - $108,174 per annum.

Additional Information

Why Griffith?
As a values-led organisation, at Griffith University, we've worked hard to create a dynamic and strong organisational culture. We offer:

• Salary packaging options and corporate health discounts
• Wide range of Learning and Development opportunities 
• Support with future learning opportunities through our educational staff assistance scheme 

How to apply
At Griffith, we’re committed to providing a safe and inclusive environment for all - whoever you are and wherever you’re from. If you require any accommodations, we welcome you to let us know so we can work with you to participate fully in our recruitment experience.

Griffith University values diversity, inclusion and flexibility and we encourage Aboriginal and Torres Strait Islander, and people of all backgrounds to apply. For more information please visit our Equity, Diversity and Inclusion page. Our University is committed to fostering a safe, respectful and inclusive community for all. In alignment with the National Higher Education Code to Prevent and Respond to Gender-based Violence (2025), Griffith University includes a declaration as part of the recruitment journey to uphold the values and standards of our community. Griffith University also maintains a strict zero-tolerance policy against all forms of modern slavery. For more information, please refer to Griffith’s Modern Slavery Policy.

Please submit your application online and ensure it includes the following:

• A covering letter outlining your suitability for the role (please refer to the About You section above and the position description)
• Current curriculum vitae/resume including full contact details
• Names and contact details of at least three referees (no contact will be made without your permission)

Applicants must have unrestricted working rights. VISA sponsorship is not available for this position.

For further information about this role, please contact Professor Evelin Tiralongo - Director, Clinical Trial Unit on e.tiralongo@griffith.edu.au.

For further application and recruitment advice, please contact Jinita Dhall, Talent Acquisition Partner on j.dhall@griffith.edu.au.

Closing date: Monday, 12 October 2026 at 5pm AEST. All applications must be submitted online. Please allow at least 1 – 2 weeks from the closing date to expect an application update.