Business Support Coordinator
Location: Invercargill
FTE: 1.0
At WellSouth, we are dedicated to promoting health equity, ensuring everyone has access to the highest quality of care and enabling better health outcomes for people in the Southern region.
The Business Support Coordinator is part of a shared administration and coordination function that provides consistent, high-quality support right across WellSouth. Reporting to the Team Leader, Shared Support Services, you will hold a set of core responsibilities alongside the rest of the team and take ownership of one or more specialist portfolios of your own.
Working this way means the team can cover for each other properly, our processes stay consistent, and you get to broaden your experience across different parts of the organisation over time rather than staying in one lane.
Our shared support team works across our Dunedin and Invercargill offices, but this role is based in Invercargill.
What You'll Do
- Provide professional, reliable administration and coordination support across the organisation, including reception, scheduling, travel, bookings and event support
- Own one or more specialist portfolios and be the recognised point of contact and accountability for that work. Portfolios are allocated according to organisational need and may include clinical programmes, mental health and wellbeing, fleet, workforce, equity, practice partners, contracts and governance support
- Prepare accurate agendas, minutes and papers, and support Board and committee processes
- Keep records, documentation and portfolio knowledge organised and accessible, so colleagues can pick work up and provide cover when it is needed
- Provide diary, email and correspondence support to managers, and cross train across portfolios so the team stays resilient through leave and periods of high demand
About You
To be successful in this role you will have:
- Three to five years' experience in an administration, coordination or support role
- Strong coordination and administration skills, with excellent attention to detail and the ability to manage competing priorities
- Sound judgement, initiative and discretion, and the ability to handle confidential information properly
- Excellent written and oral communication skills.
- The ability to work calmly under pressure, follow a task through to completion and meet deadlines when required
- Comfort with change, and a willingness to adapt to new systems and evolving ways of working
- A high level of proficiency in MS Word, Excel, Outlook and Teams
- Experience in health or the wider public sector is an advantage
- A relevant qualification, such as a Certificate or Diploma in Business or Administration, is desirable
We offer:
- A supportive work environment where you will make a real impact on the lives of our diverse communities.
- Opportunities for personal and professional growth.
- A commitment to upholding the principles of the Te Tiriti o Waitangi.
- To support the health and wellbeing of our employees we offer a competitive salary, flu vaccinations, an annual wellness voucher and a day off on your birthday.
- 5 weeks annual leave after two years
- Sick leave entitlement of 5 days will be available from commencement of employment and another 5 days at 6 months of employment. 10 days entitlement will be available at 12 months service thereafter.
- Inhouse equity training, Te Reo training and associated professional development
- We are a proud Gold Supporter of the Pride Pledge, demonstrating our commitment to creating safe and inclusive workplaces for rainbow communities.
Our Values - Tō Mātou Uara
- He mana tō te whānau – Whānau Centred
- Tōkeke - Equitable
- Manawa whakaute - Respectful
- Pono – Transparent
For the full Position Description click here: Position Description
Please note that we don’t always work to fixed closing dates & may interview candidates as their applications are received.
Applications close: 18 September 2026
(If viewing this role on Seek, please hit "Apply Now" to be taken to our website to view the Position Description)
Applications must include a CV, and a cover letter.
WellSouth Primary Health Network is an equal opportunity employer. A proud Gold Supporter of the Pride Pledge, and we are committed to upholding the principles of the Treaty of Waitangi. WellSouth is smokefree and we support the Government’s Vision of a Smokefree Aotearoa 2025.
