Budget and Operations Manager, CCA

Months Per Year:

12

Work Model:

Onsite

Seattle University will be one of the most innovative and progressive Jesuit and Catholic universities in the world, educating with excellence at the undergraduate, graduate, and professional levels. We embrace an intersectional framework for defining diversity in its broadest sense, including differences in gender, gender identity, race, ethnicity, generational history, culture, socioeconomic class, religion, sexual orientation, national origin, citizenship status, political perspectives, geographic origin and physical ability. Seattle University strives to be a welcome, open and safe campus climate for all who learn, live and work at Seattle University.

Seattle University's Core Competencies

Effective Team Collaboration: Works harmoniously with others towards a common goal, leveraging individual strengths to achieve shared objectives.

Emotionally Intelligent Communication: Engages in a skillful exchange of information, thoughts, and feelings, verbally and non-verbally.

Ethics and Integrity: Demonstrates an unwavering commitment to honesty, professionalism, and alignment with our Jesuit mission in all actions and decisions.

Flexibility and Innovation: Embraces change, approaching problems with curiosity adaptability, and is committed to making a positive impact.

Mindful Inclusion: Fosters mindful inclusion by consciously creating a workplace that celebrates differences, embraces cultural humility, and empowers uniqueness.

Outcomes-Driven Orientation: Sets clear objectives, pursues excellence, and delivers measurable outcomes while upholding Jesuit Catholic values.

Job Description Summary

Reporting to the Dean of Cornish College of the Arts, the Budget and Operations Manager will oversee all budget analysis, planning and reporting, as well as grant budgeting in the College. This position will also serve as a facilities liaison for the College and work with Facilities regarding maintenance and contracts for South Lake Union campus buildings.

Position Description:

Essential Job Functions

Budgeting (45%)

• Work with the College and University leadership to develop and submit an annual operating budget and make strategic budgetary projections and recommendations.
• Develop annual budget based on strategic plan. Review salaries, benefit rates and non-salary budgets.
• Project faculty FTE based on curriculum offerings, coordinate course assignments and budgets with shared faculty in other colleges, and update budget projections based on enrollment changes.   
• Develop budgets for new programs and grant proposals and prioritize list of funding requests.
• Develop new funding requests for current programs, re-allocate budgets among departments as necessary.
• Review and approve expenditures, travel reimbursements and purchase requisitions for all school budgets, including salary and operating budgets, institutional, endowed funds and gift accounts.
• Oversee purchasing for departmental annual capital equipment allocations, including developing request forms and assisting with purchases.
• Manage financial aspects of job postings and position descriptions for school staff, temporary employee hiring and supplemental pay postings.
   

Reporting and Reconciliations (25%)

• Reconcile monthly faculty and staff payroll report for accuracy.
• Analysis of faculty salary encumbrance reports including: FTE comparison with prior years, reconcile adjunct salary pool with actual adjunct contracts, and monitor labor charges to sabbatical, medical and release budgets.
• Update and reconcile commitments from gift accounts.
• Reconcile quarterly FRX grant reports.
• Reconcile graduate tuition splits with outside partner 501 (c) (3) organizations.
• Monitor charges to all budgets.

Faculty Contracting (15%)

• Calculate across-the-board faculty salary increases.
• Convert faculty merit points to salary merit increases.
• Review faculty salary percentages based on FTE, phased retirements and sabbaticals.
• Update master worksheet for all full-year contracted faculty including budget labor charges.
• Submit adjunct faculty contract information to Faculty Services each quarter.
• Ensure all adjunct contracts are received by contract deadline.

Administrative Operations (15%)

• Meet with facilities regarding SLU building safety and maintenance.
• Review contracts for compliance with budget.
• Review active grant proposals for budget compliance and potential cost sharing.
• Represent College on select university committees such as directed.

Requirements

• Bachelor's degree in business or related field plus at least 3 years’ experience in a relevant role, OR an equivalent combination of education and experience to successfully perform the essential duties of the job (MBA preferred)
• Must have the capability to oversee multiple budgets, generate spreadsheets, records and reports preparation, and word-processing experience.
• Must have excellent interpersonal skills and the ability to interact with diverse individuals and groups effectively.
• Need strong oral presentation skills and ability to produce complex reports with clarity for diverse audiences.
• Ability to maintain strict confidentiality.
• Must have excellent time management and organizational skills to complete multiple tasks concurrently and meet deadlines.
• All candidates must show a demonstrated commitment to inclusion and the university's mission, vision, and values.

Compensation at a Glance

$80,000 - $89,800

Application Instructions

Please attach a cover letter with your resume when applying. Job postings are open until filled, unless otherwise specified.

Seattle University has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, and not based on a candidate’s gender or any other protected status.

Your total compensation goes beyond the number on your paycheck. Seattle University provides generous leave, health plans, and retirement contributions that add to your total compensation package.

Benefits at a Glance

Consistent with its fundamental Jesuit values, Seattle University offers a wide range of benefits designed to care for the whole person. Choose from three different medical plans, a dental, and vision insurance programs. Protect your income with life, short & long-term disability coverage. Plan for your future with up to a 10% employer contribution for retirement benefits, comprised of a 5% nonelective employer contribution and an additional dollar-for-dollar match of your voluntary contributions up to a maximum of 5%. You may also take advantage of 100% paid tuition benefits for the employee and dependents, a subsidized transportation benefit, a wellness program with free access to an onsite fitness facility, and a wide variety of campus events. Enjoy a generous holiday schedule, including a paid Holiday break closure in December, vacation and paid sick leave, and paid community service leave. For more information explore the Benefits website at: https://www.seattleu.edu/hr/benefits/

Positions designated as hybrid eligible may offer the opportunity for a hybrid work schedule after successful completion of an introductory period of 3–6 months. In these cases, the role typically begins fully on campus to support onboarding and training, with the potential to transition to a hybrid arrangement thereafter.

Positions designated as on-site are not eligible for hybrid work and are expected to remain fully on campus.

All flexible work arrangements are subject to periodic review and may be modified or discontinued at any time at the university’s discretion.