Associate, O&M

• Provide general administrative and clerical support including mailing, scanning, faxing and copying to management;  

• Maintain electronic and hard copy filing system;  

• Open, sort and distribute incoming correspondence;  

• Perform data entry and scan documents and assist in archiving operational reports;  

• Consolidate the support document for O&M monthly report eg. Utility bills, Consumable expenses, Monthly/annual expenses, Performance guarantee, Warranty claims;  

• Assist in resolving any administrative problems;  

• Answer calls from customer and suppliers regarding their inquiries and concerns;  

• Prepare and modify documents including correspondence, reports, draft, memos and emails;  

• Schedule and coordinate meetings, appointments and travel arrangements for the O&M team  

• Maintain office supplies for plant site;  

• Coordinate with O&M contractor with regard to consumables at plant site;  

• Maintain and manage computer network and ensure appropriate back-up and storage of computer files in coordination with IT;  

• Responsible for operations and maintenance of office equipment; arrange for repairs when necessary; recommends new or additional office equipment as appropriate. Source new vendors when necessary; 

• Custodian for library documentation assembly and archiving which include classifying technical articles and submission related to technology development;  

• Maintain Technical standard listing;  

• Track white papers/publications;  

• Maintain internal technology database;  

• Manage the flow of documentation within the organization

• Maintain confidentiality regarding sensitive documents 

• Upkeep of quality records of recommended supplier, contractor, sub-contractor;  

• Assist in benchmark data collection from EPC/OM, BOQ – material price standard, BOM – Bill of material / site specific; and 

• Perform other tasks as may be assigned 

Are you ready to engineer a greener future?