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Administrative Coordinator at NU USA Northeastern University · Katori

Asks for

The ad says“Experience with Banner, Concur, Candex, or Workday”
The ad says“Experience with Banner, Concur, Candex, or Workday”
The ad says“Strong organizational, communication, and time management skills”
The ad says“Experience with Banner, Concur, Candex, or Workday”
The ad says“The Administrative Coordinator is a key member of the Department of Chemistry and Chemical Biology in the College of Science (COS). Reporting to the department Chair, the Administrative Coordinator works closely with the Chair, other faculty leaders, and academic support staff. The Administrative Coordinator oversees the department’s presence both on campus and virtually, ensuring that faculty, students, staff, and guests are connected with the right information and equipped with the basic resources needed to continue their active roles in teaching, learning, and administration. The Administrative Coordinator assists with faculty searches and promotions; manages department events; prepares and submits human resources management (HRM) related tasks in Workday; serves as the primary onboarding contact for new faculty and staff; and acts as the liaison to the undergraduate American Chemical Society (ACS) chapter. This position offers opportunities to demonstrate organizational and project skills in support of the department’s day-to-day operations.”
The ad says“The Administrative Coordinator is a key member of the Department of Chemistry and Chemical Biology in the College of Science (COS). Reporting to the department Chair, the Administrative Coordinator works closely with the Chair, other faculty leaders, and academic support staff. The Administrative Coordinator oversees the department’s presence both on campus and virtually, ensuring that faculty, students, staff, and guests are connected with the right information and equipped with the basic resources needed to continue their active roles in teaching, learning, and administration. The Administrative Coordinator assists with faculty searches and promotions; manages department events; prepares and submits human resources management (HRM) related tasks in Workday; serves as the primary onboarding contact for new faculty and staff; and acts as the liaison to the undergraduate American Chemical Society (ACS) chapter. This position offers opportunities to demonstrate organizational and project skills in support of the department’s day-to-day operations.”
The ad says“Strong organizational, communication, and time management skills”
The ad says“Experience with Banner, Concur, Candex, or Workday”

About the Opportunity

Job Summary
The Administrative Coordinator is a key member of the Department of Chemistry and Chemical Biology in the College of Science (COS). Reporting to the department Chair, the Administrative Coordinator works closely with the Chair, other faculty leaders, and academic support staff. The Administrative Coordinator oversees the department’s presence both on campus and virtually, ensuring that faculty, students, staff, and guests are connected with the right information and equipped with the basic resources needed to continue their active roles in teaching, learning, and administration. The Administrative Coordinator assists with faculty searches and promotions; manages department events; prepares and submits human resources management (HRM) related tasks in Workday; serves as the primary onboarding contact for new faculty and staff; and acts as the liaison to the undergraduate American Chemical Society (ACS) chapter. This position offers opportunities to demonstrate organizational and project skills in support of the department’s day-to-day operations.

Key Responsibilities and Accountabilities

Department Administrative Support

Manage the Department Chair’s and Associate Chairs’ calendars and oversee schedules for visiting faculty and staff candidates

Oversee travel arrangements for designated department guests, including speakers, presenters, and students

Arrange payments, honoraria, and reimbursements for guests or students without direct access to Concur; process internal travel reimbursements for students using Concur and for visitors using Candex

Serve as the Business Manager’s designee for Concur reconciliation

Oversee office and breakroom supplies for the main office

Manage access to department spaces; greet faculty, students, staff, and guests; provide information in response to inquiries; and direct individuals to the appropriate person or place

Manage and distribute incoming and outgoing mail and coordinate with facilities regarding building maintenance and repairs

Faculty and Staff Personnel Administration

Liaise with the COS Faculty Affairs teams regarding personnel matters, including faculty hiring, merit reviews, tenure, and promotion

Hire, manage, and oversee student employees for the front office

Serve as the Concur and student employment backup for the department Business and Operations Manager

Submit and track new positions, including postdoctoral fellows, research and administrative staff, temporary non-students, student employees, and visiting scholars and students

Scheduling Management for Department Meetings and Events

Oversee centralized schedules for all shared department spaces, including conference rooms, part-time faculty offices, and hoteling offices

Coordinate schedules for department events and other key department business

Manage department events, including fall orientation, the annual poster session, Graduate Open House, and graduation

Coordinate social events for student groups, including the Graduate Student Association and the Northeastern University Chapter of the American Chemical Society

Communications and Web Content Management

Liaise with the COS Marketing and Communications team regarding website content postings

Manage department internal sites, distribution lists, and social media accounts

Create marketing and branded materials to advance department recruitment efforts, including newsletters, welcome packets, and announcements

Travel to scientific meetings to staff department recruitment tables, as needed

Additional Accountabilities

Complete special projects as assigned

Use a purchasing card and complete regular reporting

Manage reimbursements for students, employees, and guests

Supervise student workers

Minimum Qualifications

Bachelor's degree required

Minimum of three years of relevant professional experience in an academic, business, or related environment

Strong organizational, communication, and time management skills

Ability to assist and work with faculty, students, staff, and guests in an academic or similar professional environment

Proven ability to work independently and as a member of a team in a fast-paced environment

Ability to manage confidential and sensitive information
Experience with Banner, Concur, Candex, or Workday

Applicants must include the following documentation with their application:
1. Resume
2. Cover Letter

The University is unable to work sponsor for this role, now or in the future.

Position Type

General Administration

Additional Information

Northeastern University considers factors such as candidate work experience, education and skills when extending an offer.

Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit https://hr.northeastern.edu/benefits/ for more information.

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.

Compensation Grade/Pay Type:

107S

Expected Hiring Range:

$53,615.00 - $75,728.75

With the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change.