Administrative Assistant India

Your mission at Dlubal Software

As an Administrative Assistant, you are the central pillar of our daily operations in India. At the core, you keep our office running smoothly. Beyond that, you support the Managing Director and help drive growth by connecting with new customers. Your role is to ensure efficient and precise organization so that everyone can focus on what matters most – innovation and excellent customer service.

Our vision

At Dlubal Software, we believe that shared success is built on strong organization and dedicated employees. Since our founding, we have been developing innovative software solutions for structural analysis and structural design that are used by thousands of engineers worldwide. As our India subsidiary grows, your work directly shapes how efficiently we serve our customers and how well we build our local team.

Why Join Dlubal Software?

…for your professional well-being:

• Permanent, full-time contract based in Pune – right at the heart of an international company with a growing presence in India
• Direct, day-to-day collaboration with the Managing Director and hands-on exposure to how a business is run, not just administrative tasks on the side

…for your personal well-being:

• Annual and sick leaves, National Holidays aligning with our HR Policy
• Health insurance
• A pleasant, international working environment, including close interaction with international clients and colleagues
• Team events and shared moments throughout the year

Required Skills and Experience

• You have a completed bachelor’s degree/diploma in Business Administration, Management or equivalent
• You have at least three to four years of professional experience in administration, office management or a similar role
• You have experience in recruiting support, pre-sales or customer-facing work, which is a strong plus
• You have very good English skills, both written and spoken
• You are proficient in standard Office applications (Word, Excel, PowerPoint) and work in a structured, precise manner
• You are able to reliably coordinate multiple tasks at the same time
• You are willing to relocate to our headquarter in Pune and to join as soon as possible

Primary Responsibilities

• Run the day-to-day administrative and organizational operations of our Indian subsidiary
• Organize the Managing Director's calendar, meetings, business travel, training sessions, trade shows and other company events
• Coordinate communication with customers, partners and universities with precision and quick responsiveness
• Support the recruiting process for our growing India team by planning interviews in collaboration with the Managing Director
• Manage customer data and sales activities in our CRM system while ensuring high data quality
• Assist with the entire sales administration process, including quotations, invoicing, licensing, and payment follow-up

Contact details

Rahul Telang
Phone: +91 9168875401
 
Interested?
We welcome your application at any time! Equal opportunity and a respectful work environment are top priorities at Dlubal Software. We actively encourage applications from people with disabilities and will give them preference if they are equally qualified.