Accounts Payable Assistant

Based in Manila and supporting the corporate Finance team in Perth, Western Australia, the role performs high-volume data entry, invoice processing, supplier statement reconciliations, and accounts payable administration activities in accordance with Company policies, financial controls, and established procedures. The position plays a key role in maintaining accurate financial records, supporting supplier account management, and ensuring the timely processing of accounts payable transactions.

• Upload and maintain accounts payable documentation within relevant Company systems and document management platforms.

• Perform high-volume data entry of accounts payable transactions, ensuring accuracy, correct coding, and data integrity.

• Assist with the review and processing of purchase order variances and invoice discrepancies.

• Reconcile supplier statements and investigate outstanding invoices, credits, discrepancies, and account queries.

• Process supplier credits and ensure supplier accounts are maintained accurately.

• Conduct batch checking and quality assurance reviews of accounts payable transactions to identify invoice, pricing, coding, date, and data entry errors.

• Escalate processing anomalies, recurring errors, and compliance concerns to the Accounts Payable Supervisor or Finance team as appropriate.

• Liaise with suppliers regarding invoice, statement, and account reconciliation enquiries.

• Liaise with operational personnel, site-based employees, procurement teams, and Finance stakeholders to resolve accounts payable issues.

• Maintain accurate supplier records and supporting accounts payable documentation.

• Support month-end accounts payable activities, including reconciliations, reporting, and audit preparation requirements.

• Ensure all accounts payable activities are completed in accordance with Company policies, financial controls, and audit requirements.

• Identify opportunities to improve processing accuracy, efficiency, and service delivery within the Accounts Payable function.

• Provide general administrative support and undertake other duties reasonably aligned with the role and level of responsibility.

Essential

• Previous experience in Accounts Payable, Finance Administration, Data Entry, Bookkeeping, or a similar finance support role.

• Experience processing invoices, credit notes, reconciliations, and financial transactions in a high-volume environment.

• Strong data entry skills with a high level of accuracy and attention to detail.

• Experience working with ERP or financial management systems.

• Intermediate Microsoft Office skills, particularly Excel, Outlook, and Word.

• Strong organisational and time management skills with the ability to manage competing priorities.

• Effective written and verbal communication skills.

• Ability to investigate and resolve invoice, reconciliation, and supplier account discrepancies.

• Strong problem-solving skills and attention to detail.

• Ability to maintain confidentiality and handle sensitive financial information professionally

Preferred / Advantageous

• Experience supporting offshore or international finance functions.

• Experience using Pronto ERP or similar financial management systems.

• Previous experience supporting Australian-based businesses.

• Experience performing supplier statement reconciliations and purchase order variance management.

• Exposure to month-end processing, financial reporting, and audit preparation activities.

• Qualification in Accounting, Finance, Business Administration, Bookkeeping, or a related discipline.

• Experience within mining, contracting, construction, engineering, or heavy industry environments.

Appointment is subject to:

• Demonstrated experience in accounts payable, finance administration, bookkeeping, or a similar finance support role.

• Demonstrated competency in invoice processing, reconciliations, data entry, and ERP-based financial systems.

• Successful completion of applicable pre-employment screening requirements.

• Verification of qualifications, certifications, training requirements, and right to work in the Philippines.

• Ability to meet the inherent requirements of the role.

• Demonstrated capability to support an Australian-based finance function and work effectively across international teams.